Deloitte taxCube(TM)_presentation_eng

20
ERP – compatible advanced tax software Shi, 2016 Tailored to your company’s needs

Transcript of Deloitte taxCube(TM)_presentation_eng

Page 1: Deloitte taxCube(TM)_presentation_eng

ERP – compatibleadvanced tax software

Shi, 2016

Tailored to your company’s needs

Page 2: Deloitte taxCube(TM)_presentation_eng

Contemporary challenges in taxes

Copyright © 2016 Deloitte

Top issues that entrepreneurs face when dealing with tax compliance

Page 3: Deloitte taxCube(TM)_presentation_eng

Contemporary challenges in taxesKey problems encountered by businesses

INEVITABLE ERRORS TIME CONSUMING TAX PROCESSES

Number and complexity of taxreturns to be filled out plus a tight schedule often result in mistakes. Tackling them may be costly.

Tax compliance has never been easy. Manybusinesses have large scale of operations and complex structure, which implies dealing with numerous tax issues and tax reporting obligations. These are time- consuming processes.

UNOPTIMIZED PROCESSESFREQUENT LAW CHANGESFor many businesses, fast reporting means measurable tax savings and performance improvement. Optimization is often impossible without automation and with limited tax team resources.

Rapid technological developmentimplies changes in communication with tax authorities, what can be seen in growing number of tax returns that need to be provided electronically. Usually, companies lack sufficient time and proven expertise to adjust to such changes. Moreover, tax forms and regulations change much toooften.

Copyright © 2016 Deloitte 3

Page 4: Deloitte taxCube(TM)_presentation_eng

New approach towards tax processes

taxCubeTM is indeed a tax software

Copyright © 2016 Deloitte

Page 5: Deloitte taxCube(TM)_presentation_eng

taxCube™Key advantages of the dedicated tax software

MONEY SAVINGREDUCED TIME

taxCube™ implementation brings notonly considerable time savings, butalso tax risk mitigation, tax processes automation and tax effectiveness.

QUICK ACCESSTO TAX

ARCHIVETAX RISK

MITIGATION

UNIFIED TAXENVIRONMEN

T

AUTOMATION

REDUCINGERRORSTAX

EFFECTIVENESS

5Copyright © 2016 Deloitte

Page 6: Deloitte taxCube(TM)_presentation_eng

Busin

ess O

bjec

tives

taxCube™Business Objectives

6Copyright © 2016 Deloitte

Increase of tax safetyIntegration of tax-essential processes in one place

Improvement, shortening and automation of tax processes in respective areas(e.g. VAT-7, VAT-UE, VAT-27, CIT / WHT / deferred tax, PIT etc.).

Minimizing the risk of incorrect settlements and reduction of manualprocesses connected with repeatable tax reporting

"Reliable and responsible” expert supplier (i.e. specialized in tax advisory) –design and implementation of taxCube is led by tax specialists.

Time and cost savings connected with tax handling due to significantautomation of tax processes.

Page 7: Deloitte taxCube(TM)_presentation_eng

Ope

ratio

nal O

bjec

tives

taxCube™Operational objectives

7Copyright © 2016 Deloitte

Automated integration of the (dispersed) source data – numerous source data ordering by the use of proper rules of interface and interpretation, unification and integration of sources.

Properly set, automatized interpretation rules (tax-driven) and source data aggregation. Automatic control od data"quality” (simulation of e-tax audit performed by tax inspectors).

taxCube takes over the burden of tax settlement and reporting from ERP.

Access, efficiency, archiving – Solution guarantees „on-demand” access (for example in case of control), and meetsrequirements in the area of tax data storing period.

Authentication and authorization – Solution „tracks” every action of user, and at the same time, monitors and ensuresactions to be carried out within the assigned roles and competences.

Electronic tax reporting – automated preparation, population, storage and submission of tax return in electronic form to the Ministry of Finance server.

Flexibility and development – taxCubeTM is a utmost flexible modular solution, developed by Deloitte.

Page 8: Deloitte taxCube(TM)_presentation_eng

taxCube™Added value

TO BEafter taxCubeTM

implementation

AS IS

Multiple files (system reports, manually prepared Excel files)

Coherent, unified tax registers (the effect of interfaces created and run in the background)

Implemented data interpretation and validation rules enables obtaining optimal tax „quality” of

the data in the System, which converts tax data

to tax report or return

Manual calculation, Excel calculation, manual preparation

of tax returns

Collected data, verified repeatedly enables preparing a tax return and its enclosures in

a paper form

Integration, automation, digitalization – all in one place. One button click and the tax

return (generated in electronic form) is submitted to

the Ministry of Finance serverKeeping additional data registers, verification of their

correctness, their comparison and reconciliation, tax return

corrections prepared manually

Automated data validation and control, System indicated itself whether taxpayer is obliged to submit a tax return correction.

Possibility to prepare (ad-hoc) reconciliations and reports

8Copyright © 2016 Deloitte

Page 9: Deloitte taxCube(TM)_presentation_eng

Brief characteristics

About the functional areas

Copyright © 2016 Deloitte

Page 10: Deloitte taxCube(TM)_presentation_eng

Tax areas currently supported in taxCubeTM

taxCube™ VAT and taxCube™ VCOComplex platform for VAT settlement and reporting automation, including e-submission of VAT-7, VAT-27 and EC List returns (along with corrections) or support for cross-border transactions VAT settlement management. Classification, calculation and application of the VAT pro-rata with respect to VAT settlements.Roll-outs of taxCube VAT solutions to Hungary, CzechRepublic and Slovakia.

taxCube™ CITAutomated calculation of the CIT and deferred tax, including reporting of advances and ETR analysis. E-submission of CIT-8 returns with attachments (e.g. CIT-8/O, CIT-D and CIT-ST).

VATVCO

taxCube™ SEZAutomated division of GL records into tax and accounting as well as dividing of the GL books into SEZ and non-SEZ related. Automated calculation of f/x differences.

SEZ taxCube™ FATCAAggregation and preparation of account reports with respect to provisions of FATCA Agreement, concluded between Poland and USA

FATCA

APARFA

taxCube™ FATax and Accounting area for fixed assets evidencing and depreciation processes (incl. automated run of depreciation write-offs).

taxCube™ AP/AReD

AP invoice evidencing module along with ARinvoicing module (including integrated web portal (DeInvoice) for e-invoicing creation, publishing, workflow and storage)

taxCube™ eDDedicated platform for automated creation andsubmission of massive tax e-returns to be submitted by entrepreneurs acting as tax remitters (e.g.IFT-1,2,3 (R), PIT-11, PIT-8C returns).

Copyright © 2016 Deloitte 10

Page 11: Deloitte taxCube(TM)_presentation_eng

Tax areas to be developed in taxCubeTM

taxCube™ EXCSolutions for excise calculation and reporting. Integration with the existing EMCS module.

taxCube™ BDtaxCube™ module for automated processing ofbad debts (from the VAT perspective).

BD

taxCube™ RETAutomation of real estate tax settlements. Module for local tax rates storage and application. Preparation of DN-1 tax returns.

taxCube™ JPKPlatform supporting preparation of Tax Audit Files (JPK) concerning tax and accounting data, based on ERP software.

RET JPK

VT TPtaxCube™ VTComplex solution for local vehicle tax, including the evidencing of vehicles, storage and application of the local tax rates, determination of tax point and calculation of tax amounts. Preparation of DT-1 tax return.

taxCube™ TPPlatform supporting the preparation andstorage of transfer pricing documentation templates.

eR

taxCube™ eReRuling - building a dedicated tax portal within taxCube™for storage and use of tax administration rulings and court rulings related to taxes.Copyright © 2016 Deloitte 11

Page 12: Deloitte taxCube(TM)_presentation_eng

Data processing model in taxCubeTM - outline

1 2 3

DATA UPLOAD Flexible rules for data upload

from dispersed sources;

DATA PROCESSING Configurable engine for defining

data processing, validation and substitution rules – aimed at assuring the tax and technical correctness of data subject to upload;

TAX REPORTING Report processing;

Complex modules forautomated tax return creation, saving, visualization and e- submission;

Advanced data integrationfunctionality;

Cross-checking of source datawith incremental safe data upload mode

In-built submission statusmonitoring, tracking and saving of the final official confirmation of the successful tax return submission (UPO).

12

A set of predefined modifications,available for use with respect toalready uploaded data.

Copyright © 2016 Deloitte

Page 13: Deloitte taxCube(TM)_presentation_eng

Data processing model in taxCubeTM – outlineSource data upload and integration Incremental mode

ensuring that no information ismultiplied in case of erroneous upload of the same source data or information from the similar date range

Tax & technical analysisData upload

Technical / calculation checksVAT-essential parameters substitution Automated VAT mapping (classification) Allocation to VAT periods;Cross-check rulesF/x rate verification,vendor / master data verification etc.

Final upload

Upfront analysis of source datastructure & form compliance

Step 4

In case of gaps or inconsistencies,taxCube substitutes required data based on pre-defined configuration

from various sources(in case of multiple sources)Copyright © 2016 Deloitte 13

Data integration

Step 6

Data substitutionStep 5

Data structure analysisto the VAT Evidence module

Step 3

Step 2

Step1

Data upload to temporary tables (data reader)

Page 14: Deloitte taxCube(TM)_presentation_eng

Data processing model in taxCubeTM

Data evidencing and tax-essential processingTAX RETURN PREPARATIONBased on transactional data stored in theEvidence grid for particular VAT period,, taxCube launches the automated process of tax return preparation (including corrections of these tax returns). The VAT module enables automated generation of VAT-7, VAT-UE and VAT-27 tax returns (along with their respective corrections and attachments). Once tax returns are generated, they are ready to be savedinto the database, signed with the e- signature and send over to the Ministry of Finance server.

MODIFICATIONS

taxCube™ allows for modifying recordsoriginally uploaded from external sources with a set of predefined modifications (e.g. VAT code change, VAT period change, adding / cancelling entries, exchange rate modification, export / ICS settlement management, credit memos management, adding attachment, vendor / customer master data management). Any useraction is logged and tracked.

EVIDENCE PANELSource data (after its automated upload, integration and verification) are stored in the Evidence Panel, which allows users to perform numerous actions, including, data modifications, reporting, filtering, grouping, pivoting, searching. Once interrogation is done, taxCube transforms the evidence into the respective tax returns.

FILTERS, GROUPING, PIVOTS,DATA SEARCH

taxCube™ Evidence Module allows forseamless table grid grouping and pivoting, data search and advanced filtering. In addition, a set of defined filter, grouping, pivoting or search parameters may be saved as a template and re-used again.

REPORTS

Users are allowed to prepare reports,based on combination of filters, grouping, pivoting and search options. Report printing and extracting mode is in-built.

Copyright © 2016 Deloitte 14

Page 15: Deloitte taxCube(TM)_presentation_eng

Data processing model in taxCubeTM

Tax return preparation and e-submissionTAX RETURN SUBMISSION

Signed tax returns can be submitteddirectly from taxCube™ to both testing and production server of the Polish Ministry of Finance. The submission status is checked continuously until receipt of the official confirmation of the successful process completion.

ELECTRONIC SIGNATURE

taxCube™ allows for signing tax returnsstored in the database with the qualified e- signature (purchased from external suppliers).

VAT RETURNS DATABASETax return generated from the Evidence Panel, are stored in the dedicated database, from which they may be directly submitted to the Ministry of Finance. The submission process is automated and tracked in detail until its successful completion and receipt of the official receipt confirmation (UPO).

TAX RETURNS SAVING,VISUALIZATION

OFFICIAL CONFIRMATION (UPO)RECEIPT AND STORAGETax returns stored in taxCube™ may

bevisualized in a form of a paper return or technical view (form). They may be also saved into original XML files.

After successful submission of the taxreturn taxCube™ automatically download and stores the official confirmation (UPO).

Copyright © 2016 Deloitte 15

Page 16: Deloitte taxCube(TM)_presentation_eng

Cooperation

taxCubeTM implementation process

Page 17: Deloitte taxCube(TM)_presentation_eng

taxCube™ implementationDeloitte best practices for delivery of a tax software

USER ACCEPTANCETESTSPilot version of the solution is released to the Client for user acceptance tests (UATs).

At the same time, Deloitte performs comprehensive integrated internal testing of the pilot solution.

ANALYSISClient’s tax processes screening, gap analysis, requirements and business needsanalysis.

Shaping the scope of the solution, contracting.

GO-LIVEGo-live of the solution in at the Client premises under Client’s IT set-up.1 3 5

CONFIGURATION

POST-IMPLEMENTATIONSUPPORTOngoing hot-line services for users.

Programming adjustments(tailoring to the Client’s needs) and tax configuration set-up.

IMPLEMENTATION ANDTRAININGImplementation of the pre go- live environment, final testing and end user training sessions.

24 6 Continuous technical support,

including bug fixingUsers are provided with acomprehensive taxCubeTM

guide, shaped in the form of the tax process manual.

Updates reflecting the changesto the tax regulations and requirements.

17Copyright © 2016 Deloitte

Page 18: Deloitte taxCube(TM)_presentation_eng

taxCube™ implementationParties' engagement in the taxCubeTM implementation process

CLIENT’SIT DEPT.Exclusively

3•preparation of thedatabase / server environment.CLIENT’S TAX DEPT.

• Remote support duringthe analysis; business concept review and acceptance; participation in UATs; Cooperation in post- implementation period

DELOITTE TMC

2• Tax & technical analysis andfunctional specification; Software programming / tax configuration;Integration testing;testing scenarios and participation in UATs;Implementation and go-livePost-implementation tax & technicalsupport;Software updates.

•• Database server MS SQL Server 2008 R2

or 2012 (provided by Client);

.NET desktop version (portable);

MS Windows Server 2008 R2 Standard or later;

Authentication based on the ActiveDirectory;

MS Windows operating systems: XP, Windows Vista 7 / 8 / 10 (32 or 64-bit);

Solution based on the client-serverarchitecture scheme; based on MS SQL .

1 ••

••••

•••

••

18Copyright © 2016 Deloitte

Page 19: Deloitte taxCube(TM)_presentation_eng

taxCube™License

License is granted for legal entity.

No license limitations per number of users, processors, etc.

Within the implementation fee, license is granted for 1 year. Possibleextension for the following years for a prolongation fee.

Guarantee for technical correctness of the delivered solution withinperiod covered by license.

the

In case of group implementation or solution roll-puts, sublicensing issubject to individual arrangements.

Copyright © 2016 Deloitte 19

Page 20: Deloitte taxCube(TM)_presentation_eng

taxCube™Post-implementation support: service components

Deloitte TMC provides users with a help-desk support related to technical andtax aspects of the solution. The help-desk support is provided by e-mail and viahub phone by Deloitte’s specialists (tax advisors & programmers) responsible fordevelopment of taxCubeTM.

Help-desk support

Deloitte TMC tracks changes in tax law and evaluates its influence on taxCubeTM

solutions. Users are informed at earliest convenience about the planned change, scope of changes to the solution and software update plan.

Updates of taxCube™resulting from changes in tax law

Technical support andbug fixing in taxCube™

In case any errors or bugs are encountered on the side of the solution, Deloittepromptly arrange for bug fixing or provides a temporary emergency by-pass to be used until the source of errors is corrected.

Copyright © 2016 Deloitte 20