PRESENTAATION SKILLS

Facilitator,

Sudhir Udayakanth

edge academy

PRESENTATION SKILLS

Presentation skills have assumed utmost importance in the place of work

today

They are essential at all levels of work, be it making client presentations

or in team meetings or seminars

The efficacy of one’s presentation can make or break deals & also be a

deciding factor in getting ahead at work

Thankfully, presenting is not rocket since & is a skill that can be learnt

through practice, perseverance & the application of some tips.

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POWERFUL PRESENTATION SKILLS

Eight Steps to a Powerful Presentation

1. Develop your objectives

2. Know your audience

3. State the main ideas

4. Decide supporting information

5. Create an opener

6. Develop transitions

7. Structure the main body

8. Prepare the close

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POWERFUL PRESENTATION SKILLSAudience Analysis Checklist1. How many people are expected to attend?

2. What is their gender?

3. What is their age group?

4. What is their educational level?

5. What is their occupation or professional status? What level?

6. What is their income level?

7. What is their knowledge of the subject?

8. What are their prejudices and biases about my subject? Me? My organization?

9. What are their reasons for attending?

10. What are their problems?

11. What are their fears?

12. What are their challenges?

13. What are their goals? Wants? Expectations?

14. What is taboo with them?

15. Will they appreciate humor?

16. What is their attitude about hearing me?

17. What types of information and techniques are likely to gain their attention?

18. What information or techniques are likely to get negative reactions?

19. How well do they know me?

20. How much do I have to “prove myself” before being accepted?

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POWERFUL PRESENTATION SKILLS

Preparation Worksheet

1. What is the topic of the presentation? ___________________________

2. When is the presentation? ____________________________________

3. How long is the presentation? _________________________________

4. Where is the presentation? ___________________________________

5. Who is the point of contact? __________________________________

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POWERFUL PRESENTATION SKILLS

Step 1: What are the objectives? ______________________________________________________________ ______________________________________________________________  Step 2: Who is the audience? (Refer to the Audience Analysis Checklist) ______________________________________________________________ ______________________________________________________________  Step 3: What are the main ideas? ______________________________________________________________ ______________________________________________________________   Step 4: What information will support the main ideas? ______________________________________________________________ ______________________________________________________________ 

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POWERFUL PRESENTATION SKILLS

Openers, Transitions, Key Points and Closers

1. The purpose of an opener or introduction is to capture your audience’s attention –

and keep it. You have three objective to accomplish:

2. Sell your audience on listening to your presentation

3. Introduce the subject of your presentation

4. Establish your credibility with the audience

Key ingredient of an opener

5. Attention –getting statement

6. Key points highlighting the topic

7. Benefits to the audience

8. Appropriate words and gestures

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POWERFUL PRESENTATION SKILLS

Types of openers

1. Quotations

2. Rhetorical questions

3. Declarative statement

4. Real-world situations

5. Current events

6. Scenarios

7. Anecdotes

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POWERFUL PRESENTATION SKILLS

Five deadly sins of openers

… and how to avoid them

1. Apologies

2. Long or slow-moving statements

3. Obvious observations

4. Trite questions

5. Stories not related to your topic

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POWERFUL PRESENTATION SKILLS

Exercise

Think about what you need to cover in the opening of your presentation.

Write down the key point.

Presentation with video shoot

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POWERFUL PRESENTATION SKILLS

Develop Transitions

1. What is a transition?

2. A transition is a link that joins the end of one point to the beginning of the next. It

provides a natural flow into the key point of the presentation, while continuing to

build audience interest.

Guidelines for using transitions

3. Keep them short

4. Use attention-getting statements

5. Use relevant statistics

6. Use humor or shock statements, provided they are appropriate

7. Use pauses, hand and body movements, and voice modulation

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POWERFUL PRESENTATION SKILLS

Sample transitions

1. “Now that we have looked at A, let’s look at B.”

2. “In addition to these accomplishments, we also have been successful…”

3. “So, in the next hour, I plan to show you…”

Exercise

Write a transition or “bridging” statement that connects your opener to the

main part of your presentation.

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POWERFUL PRESENTATION SKILLS

Structure the main body

1. The main body of your presentation is a compilation of key point and

supporting material

2. This section is where either you will convince (or persuade) your listeners

to your point of view or lose them

3. It is essential that you logically sequence your main ideas, so your

audience can easily follow, understand and remember your message

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POWERFUL PRESENTATION SKILLS

What is the most logical sequence?

1. Chronological order

2. Priority

3. Spatial arrangement

4. Topical approach

5. Problem – solution

Prepare the close

6. The conclusion is the strongest part of your presentation and should :

7. Provide a summary of main ideas and objectives

8. Review the purpose of the entire presentation

9. Appeal directly for audience action

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POWERFUL PRESENTATION SKILLS

Key ingredients of a closing1. A bridging statement that announces the closing2. _”Let me summarize”3. _”To restate my four main points”4. _”To sum up where we have been”5. A restatement of the key points6. Summary of the main idea7. Benefit statement where appropriate8. Brief and memorable statement

Five deadly sins of closers9. Changing your delivery style10. Admitting you have forgotten a point11. Stopping and not summarizing the key points12. Apologizing13. Rambling

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POWERFUL PRESENTATION SKILLS

Types of closings

1. A return to the opening theme

2. A future challenge

3. A call for action

4. A reference to whatever follows the presentation

5. Any type of opener

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PRESENTATION SKILLS - PRESENTATION ANXIETYHow to overcome and channel fear Fear: A distressing emotion aroused by an impending pain, danger or evil; or by the

illusion of such.

1. Physical stress reducers1. Deep breathing2. Relaxation technique3. Isometric exercises4. Moving and gesturing5. Eye contact

2. Psychological stress reducers1. Acceptance/surrender to it2. Positive attitude3. Affirmation4. Visualization5. Worst-case/best-case scenario6. Preparation7. Practice

3. Visual Aid and Logistics

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DEVELOPING AND USING VISUAL AIDS

Visual Aids and Logistics - Developing and Using Visual Aids

Why use visual aids

1. To increase your persuasiveness Presenters using visuals conduct meeting in 28 percent less time, increase audience

retention up to five times and get proposals approved twice as often – Wharton School,

University of Pennsylvania study

2. To heighten retention When visuals are added to an oral presentation, retention increases by about 10

percent – University of Minnesota study

3. Students learn vocabulary twice as well when the instructor uses visual aids - University of

Wisconsin study

4. People comprehend about seven percent of information delivered verbally. They comprehend

87 percent when the information I delivered both verbally and visually - Harvard University

study

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PRESENTATION SKILLSWhen to use visual aids

1. To open the presentation

2. To channel thinking

3. To emphasize key point

4. To present statistical data

5. To make comparisons

6. To explain new concepts

Six commandment for creating visual aids

7. Unity: use only one idea for each visual. Include a headline

8. Simplicity: make idea and relationships simple and memorable. Avoid cluttering a visual with too many words,

numbers or graphics

9. Legibility : make letters big and readable

10. Consistency: use the same type style and art style. Don’t mix a variety of style

11. Clarity: avoid type that is too small to read. Avoid all caps for large blocks of type.

12. Quality : make it neat, and make it look professional

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PRESENTATION SKILLS - DELIVERYVocal Image: “Its not what you say, but how you say It

1. Pitcha) Conversationalb) Naturalc) Low

2. Pacea) Consider your audienceb) Slow for important phrases

3. Volumea) Loud enough so everyone can hearb) Varied to heighten interest

4. Resonancea) Qualityb) Appropriatec) Energetic

5. Pausinga) Conveys that you are relaxed and confidentb) Allows audience time to think about word flowc) Signals a transition from one thought to anotherd) Creates impact and emphasis

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PRESENTATION SKILLS - PREPARING YOUR CONTENT

• 1-Define Objective• -Purpose• -Expected outcome• -Expected reaction

• 3-Main Idea• -Few in number• -Support objective• -Key take aways

• 5-Create Opening• -Grab attention• -Increase involvement• -Create curiosity

• 7-Structure Content

• -Logical flow• -Problem-solution• -Chronological

2-Know Audience-Group size

-Profile-Demographics

4-Support Material

-Within organization- Outside

organization-Personal

6-Build Transition-Logical link

-Humor, statistics-Pause, gestures

8-Closing-Summarize

-Return to the topic-Close with a bang

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PRESENTATION SKILLS - DELIVERY

1. Define your objective: Be very clear about the purpose of your presentation & the expected

outcome/reaction. Your content will have to be tailored in line with the objective.

2. Know your Audience: Prior to your presentation, try & understand your target audience with regard

to their professional/personal profile. Also, keep in mind the size of the group that you’ll be presenting

to. Your message & presentation methodology need to be at a level that the audience can appreciate.

3. Have a main idea: The trick to a good presentation is to have just 2-3 main ideas that you build on

through the course of your presentation. A presentation is not meant to be an information overload.

Determine your main ideas by establishing what key take always you want to leave your audience

with after the presentation.

4. Use Support Material: Any opinion or ideas put forth in a presentation become more credible when

backed by facts or instances. For the same, you can draw on data/situations/case studies in your

own organization or outside your organization as is relevant. You can also quote instances from your

own experience if required.

5. Create an opening: It is important to grab the attention of the audience within the first few minutes of

your presentation. If one fails to have a good opening, one has already lost audience involvement &

one will find it difficult to regain it subsequently.

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PRESENTATION SKILLS - DELIVERY

For an opening one could use:-

-A warm greeting followed by setting context about the presentation (This can include a quick

self introduction if audience isn’t acquainted with you.)

- Statistics pertaining to your topic

- Pictures/Quotations/Stories that catch the audience attention & that you can build upon to

establish the context of your presentation

-Rhetorical questions pertaining to your topic.

Quotation

Rhetorical questions

Declarative statements

Real World situations

Current Events

Scenarios

Anecdote

Pictures

Statistics

Jokes

OPENING

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BOOKS FOR REFERENCE

1. Body Language at work – Peter Clayton

2. Essential Manager’s Manual – Robert Heller & Tim Hindle

3. How to Read Others’ Thoughts by their Gestures – Allan Pease

4. How to win friends and influence people – Napoleon Hill

5. Letitia Balridge’s New Complete Guide to Executive Manners – Letitia Balridges

6. Power Etiquette – What You Don’t Know can Kill Your Career – Dana May Casperson

7. The Art of reading gestures and Postures – Vinay Mohan Sharma

8. The Pursuit of WOW – Tom Peters

9. Why Men Don’t Listen and Women Can’t Read Maps – Allan & Barbara Pease

10. Why Men Lie & Women Cry – Allan & Barbara Pease

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DON’T TRY TO FIT IN,WHEN YOU WERE BORN TO STAND OUT… edge academ

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Anything left unsaid?!!