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Transcript of mis_prese new
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Presentation by:
Ganesh Jadhav Abhijit Patkar
Yogesh Sawant Nilesh Shinde
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NEED FOR MIS
Nearly 60% of the State total budget is spent towards Salary & Allowance of Employees.
Finance department use to take nearly 4 months to collect and
consolidate these data.
It was laborious, time consuming still accuracy of data was in
question. Therefore it was thought of computerizing this activity.
During course of the discussions, it was planned to computerize
the entire HR Department .
World Bank funded this project.
The total estimation of the project was 5 crores
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ROLE OF MIS IN GOVERNMENT
y MIS plays a vital role in Government organizations also.
Some of the important roles of MIS in Government
organization are:
y MIS supports decision making by Government officials.
y Employment system is controlled by MIS. The candidates are
categorized according to their qualification and experience.
y National Budgeting is highly supported by MIS.
y Any social or financial activity, initiated by government
organization requires MIS support for its economic and financial
planning.
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HRMS
Human Resource Management Systems
(HRMS) or Human Resource Information
Systems (HRIS) or HR Technology shape
an intersection between human resourcemanagement (HRM) and information
technology. It merges HRM as a discipline
and in particular its basic HR activities and
processes with the information technology
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HRMS IN GOVERNMENT
The Human Resource ManagementSystem in the Government environment isa very complex system involving many
rules and procedures. The HRMS systemtakes care of the two main functionsService Records maintenance and Payrollgeneration of the employees.
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LIMITATIONS OF MANUAL SYSTEM
Service records and payroll details aremaintained in papers and are decentralized.
Information about these employees has to beculled out from these Service registers and needs
consolidation. Decision making is time consuming There is no uniformity in payroll generation Gives scope to errors and fraud No proper security to the data
Non reaching of Rules/G.O leading toInconsistency in implementation of Service rules
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y Error free generation of pay bill and electronic transfer of pay bill
to treasury
y To derive cadre management information for planning by the
heads of departments/Ministries
y Data processing and projection/ budgeting of employee related
salary expenses
OBJECTIVES OF THE PROJECT
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To create and maintain a database of all Governmentemployees
To get a consistent and unified picture of the employeedata
To maintain Service Registers of all employees in
electronic form
To improve the productivity and efficiency ofGovernment
OBJECTIVES OF THE PROJECT
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PAYROLL MODULE
The Payroll module automates the pay processby gathering data on employee time and
attendance, calculating various deductions andtaxes, and generating periodic pay bills andannexure reports. In Government the playbills isthen submitted to Treasury for payment.
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SERVICE REGISTER MODULE
The SR (Service Record) or PersonnelDetails Module is a component covering allother HR aspects from recording the details
of new employee joining service to his /herretirement
The system records basic
demographic and address data,
training and development,capabilities and skills management
records and other related activities viz(leave, transfer, promotion etc).
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y SERVICE REGISTER
y PAYROLL
y TRANSFER
y PROMOTION
y DESCIPLINARY ACTIONS
y MIS REPORTS
y COMPLAINT MONITORING SYSTEM
y ONLINE HELP
MAJOR MODULES
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y Application is rolled out to the entire State during February 2008.
y 19200 Drawing and Disbursing Officers (DDOs)are using HRMSto generate the monthly salary bills of 5 lakh employees.
y DDOs from 29 districts (176 Talukas) accessing HRMS online
through Internet to update salary and other HR Information.y HRMS interface with Khazane was piloted successfully Will be
extended to entire State.
y Various MIS reports are made available to HODs and DDOs.
ACHIEVEMENTS OF PROJECT
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APPLICATION TECH NICALDETAILS
Dot Net 2.0 (C#)
AJAX (Anthem 2.0)
Database Oracle 10g
Crystal reports
HTML reports
Reports available in Excel formats
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2 X HP Proliant 460C
2 CPU ± Quad core
16GB RAM
2 X HP Proliant DL 685C
4 CPU ± dual core
32 GB RAM
Total
1TB
SYST A CHIT CTU
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FINAL
PAYBILL
Enter Mode Of Payment
Deductions & Recoveries
Enter Insurance Details
Allowances
ECS/Cheque
Submit to Khajane
Generate Draft
Pay-BillAttendance Register
Affect Increment
Stagnation Increment
Stoppage of Allowances
& Deductions
Approve
Draft PayBill
Error
Verify
Yes
No
RejectYes
Start
Annexures
Regenerate Paybill
PAYROLLGENERATION IN NUTSHELL
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Only State in the Country to have implemented the total
HRMS All category of officers/employees and different pay scales
like State, Central, UGC, AICTE, Judicial are drawing salary
from a centralized single platform
Maintains HRMS database for 500,000+ employeesspread across 29 districts and 176 taluks of State of
Karnataka
SALIENT FEATURES
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Access to the system given to specific Roles likeDrawing and Disbursement Officers (DDO) and their
assistants
Total No. of users ± 37000
Enables budgeting and forward planning & many
more
Web based application , 24/7 availability
Hosted in a State of the art State Data Centre.
Online error reporting & Monitoring
SALIENT FEATURES
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SECURITY FEATURES IN HRMS
User name and encrypted password
Biometrics Finger print authentication*
Smartcard (Digital Signature Certificate) *
Mac id Comparison
* Will be introduced Shortly
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Collection of 5 Lakh employees Service Register andpayroll Data.
Training
Handling of large database and to provide good response
time for various concurrent users .
Processing of high volume of transactions within
stipulated time period.
Streamlining and standardizing application to suit the
complicated rules and procedures.
CHALLENGES
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IMPLEMENTATION APPROACH
Trainers Training
Users Training
Data Migration
Pilot Run
User Feedback
Incorporation of Feedback
Release of Next Version Final Rollout
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SNO Beneficiaries Benefits
1 Drawing andDisbursing Officers
Error free generation of pay bill forall employees
Getting all relevant MIS reports ofemployees working under them
2. Employees Accessing information pertaining totheir Service Register
3. District head offices/taluka level offices ofvarious departments
Generation of eligible transferee list .Draft seniority list for the employeesin their jurisdiction
Benefits and Beneficiaries of the Project
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SNO Beneficiaries Benefits
4. Heads of variousdepartments
Generation of draft seniority list.
Eligible transferee list, sanctionedpost strength.
Allocation of posts to variousestablishments.All other relevant MIS reports
5. Department ofPersonnel andAdministrative
Reforms (DPAR)
Easy and fast access to informationforDecision Making
Cadre Management
6. FinanceDepartment The budgeting of employee relatedexpenses to become easy and fast.
Sanctioned Strength report.
Benefits and Beneficiaries of the Project
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SN
O Beneficiaries Benefits
7 Accountant General Faster retrieval of information forGroup A and B employees
Easy updation of general providentFund accounts of state governmentemployees.
8 All Departments OfGovernment
Improving efficiency
Better management of human
resourceFaster decision making
Generation of reports
Benefits and Beneficiaries of the Project
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HRMS System Advantages Centrally controlled application leading toUniform implementation of
Rules & procedures
Increase inDA & other allowance are handled centrally, reaching benefitat the same time to all employees of the State especially remote area.
Implementation of pay commission recommendations made very easy.
Enables budgeting and forward planning leading to saving of huge time &cost.
MIS Reports available to the users and decision makers at a click of button
Interface with treasury department for quick disbursement of salary.
Employee history maintenance
Improves productivity and efficiency for day to day management Easy pension settlement
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FUTURE PLANS
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y Extending ECS all 5 lakh Government employees
y Electronic submission of pay bill
y Calculation of all arrears bills
y Interface with other departments (KGID, GPF)y Introducing Digital Signature Certificate
y Pension settlement