Portfolio Maylumabi

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On-the-JobTrainingPortfolio

College of Technology

Diploma in Office Management

Technology with specialization in

Medical Office Practicum II

Republic of the Philippines

POLYTECHNIC UNIVERSITY OF THE PHILIPPINESQUEZON CITY CAMPUS

Tel no. 428-91-44

May Dhe Lyn M. Lumabi

TRAINEE


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Republic of the Philippines

POLYTECHNIC UNIVERSITY OF THE PHILIPPINESQUEZON CITY CAMPUS

Tel no. 428-91-44

A NARRATIVE REPORT ON THE JOB TRAINING

UNDERTAKEN AT

_____________________________________________

LUNG CENTER OF THE PHILIPPINES_____________________________________________

A Report Submitted to the Faculty of

COLLEGE OF TECHNOLOGY

Polytechnic University of the Philippines

Quezon City Campus

In Partial Fulfillment of the Requirements for the

Diploma in Office Management Technology

Medical Office Practicum

May Dhe Lyn M. Lumabi__________________________________________

Name of Student

______June 08, 2013____

Date Submitted

2x 2 formalPicture

(corporate)


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POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

Vision

Clearing the paths while laying new foundations to transform the Polytechnic University of

the Philippines into an epistemic community.

Mission

Reflective of the great emphasis being given by the country's leadership aimed atproviding appropriate attention to the alleviation of the plight of the poor, the

development of the citizens, and of the national economy to become globally

competitive, the University shall commit its academic resources and manpower to achieve

its goals through:

1. Provision of undergraduate and graduate education which meet international

standards of quality and excellence;

2. Generation and transmission of knowledge in the broad range of disciplines relevant

and responsive to the dynamically changing domestic and international environment;

3. Provision of more equitable access to higher education opportunities to deserving and

qualified Filipinos; and

4. Optimization, through efficiency and effectiveness, of social, institutional, and individual

returns and benefits derived from the utilization of higher education resources.

Philosophy

As a state university, the Polytechnic University of the Philippines believes that:

Education is an instrument for the development of the citizenry and for the

enhancement of nation building;

Meaningful growth and transformation of the country are best achieved in an

atmosphere of brotherhood, peace, freedom, justice and a nationalist-oriented

education imbued with the spirit of humanist internationalism.

Strategic Objective: 8-Point Agenda:1. Pursuing Academic Excellence through Disciplinal Integrity.

2. Embedding a Culture of Research

3. Insuring Transparency and Participatoriness in Giving Rewards and Sanctions

4. Modernizing and Upgrading of Physical Facilities, Equipment, Library, and Campus

Development

5. Academic Freedom

6. Institutionalizing Civil Society Engagement and Involved Extension Service Program

7. Assuring Transparency in Fiscal Responsibility

8. Assessing Institutional Processes and Reviewing Critically and Rationally the Organization

Shared Values

God-Fearing

Love for Humanity and Democracy

Collegiality

Integrity and Credibility

Transparency and Accountability

Passion for Learning


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I. ACKNOWLEDGMENT

I would like to express my special thanks of gratitude to my

supervisor GENOVEVA M. HIPOL as well as our coordinator PROF.

SHARIMA ALI MORALES who gave me the opportunity to train myselfinside the hospital.

Apart from the efforts of myself , the success of any training

depends largely on the encouragement and guidelines of many

others. I take this opportunity to express my gratitude o the people

who have been instrumental in the successful completion of this

training.

Lastly I would like to thank my parents and classmates whohelped me and support me a lot to finishing this training within the

time hours that given. I am grateful for their constant support and

help.

II. INTRODUCTION

First I have chosen this course to be able emphasize my skills ashow to manage an office. Since Office Management and

Technology with specialization in Medical Office Management.

Then I need to study about the principles and organizing inside the

company.

The skills Ive learned in my school polytechnic University of the

Philippines are more developed my skills during in my training. I have

learned so much not only in the actual work settings but to ba aneffective employee with a right skills and proper attitude inside the

company.


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III. COMPANY PROFILE

Name of Company: Lung Center of the Philippines

Address : Quezon Avenue Quezon City

Contact Number: 924-61-01

Contact Person: Mrs. Genoveva M. Hipol

Department/Division/Section: Material Management Division (MMD)Inclusive Dates of Training: ___________________________________________

Company Vision, Mission, and Values:

Vision:

The premier institution for lung and other chest diseases

providingquality health care through excellent service. Training and

research.

Mission:

1. We provide quality health care through state-of-art facilities by highly

competent and compationate staff for the improvement of quality of

life of the Filipino people.

2. We provide immediate attention every individual in need regardless of

creed, color, sex, socio-economic status and political affiliations.

3. We endeavor to achieve financial stability and long term sustainability.4. We are dedicated to lung health promotion and advocacy.

Shared Values:

We uphold our shared values of:

Concern and care for patients, employees and institution

Sense of responsibility and discipline

Commitment and dedication to excellence Respect for individual worth

Integrity and honesty

Unity and teamwork

Creativity and innovativeness.


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Pictures of the Company (physical structures)


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IV. OBSERVATIONS IN THE COMPANY

What I have observed at Lung center of the Philippines? My

observation in lung center are sometimes their facilities is not always clean

and the elevator is always under construction . And the some of employees

in lung center is very strict to their OJT students..

The strength and challenges of this company is that they are doing

their best to give the needs of their patients. There also have a extra

activities like aerobics that help their employees to physically fit.

I think the best practice of this company is how to accept the mistakes

of others and your boss , and how to manage time inside the office hours no

slowly work inside to my division assigned.

V. My over-all observation in Lung Center of the Philippines are one of my

boss is different her attitude to my supervisor because she does not want

to advice her fellow co workers when he done wrong. Shes like always

right and she could not accept his mistakes. And lastly the equipment of

the hospital is very clean. Because the cleaning water to be use in all the

machine, equipment and tools in hospital is absolute mineral water.

PERIODIC REPORTS (daily, weekly, monthly)

What we do daily are the following:

filling the condemned materials and office equipment.

photocopying the original copy of inventory and RAP.

go to cashier for the releasing of checks of the supplier.

What we do weekly are the following:

preparing the office supplies of other department.

calculate the mimeo to use for one week.

What we do monthly are the following:

writing the delivery receipt for one month .

During my whole training in Material Management Division at lung

Center of the Philippines , I think the problem/s that I have encountered are

the time management , because I need to finished all the task given but the

problem is a coordination of each other.


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Tasks performed were based on the diary checked and uploaded

Date Checked by the adviser:________________________

Total no. of hours 62 HRS.. Signed by the Supervisor:_GENOVEVA M. HIPOL Date:_______

Month: APRILThe following tasks were

performed:

Week No. 1 (Weekly)

Date:

Time In:Time Out:

Hours Spent: .

Date:

Time In:

Time Out:

Hours Spent: .

Date:

Time In:

Time Out:

Hours Spent: .

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date:

Week No. 2

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date:

Month: APRILThe following tasks were

performed:

Week No. 3 (Weekly)

Date: Reading Comprehension

Active learning, Speaking

Critical thinking,

Monitoring,

Time management

Social preparedness

Writing, Service oriented

Complex problem solving

Judgment and decision -

making, Coordination

Clerical,English language

Customer and Personal --

service, Public safety and

Security, Attention todetail, Dependability

Independence,

Cooperation

Adaptability, Flexibility,

Self control, stress

tolerance, achievement/

effort, Leadership

Time In:

Time Out:

Hours Spent:

Date: 04/23/13

Time In: 8:00

Time Out: 5:21

Hours Spent: 8 hrs.

Date: 04/24/13

Time In: 7:52

Time Out: 5:07

Hours Spent: 8 hrs.

Date: 04/25/13Time In: 7:52

Time Out: 5:08

Hours Spent: 8 hrs.

Date: 04/26/13

Time In: 7:51

Time Out: 5:11

Hours Spent: 8 hrs.

Date:

Week No. 4

Date: 04/29/13Reading Comprehension

Active learning, SpeakingCritical thinking,

Monitoring,

Time management

Social preparedness



Judgment and decision -

making, Coordination

Clerical,English language



Security, Attention todetail, Dependability

Independence,

Cooperation


Self control, stress

tolerance, achievement/

effort, Leadership

Time In: 8:03

Time Out: 5:04

Hours Spent: 8 hrs.

Date: 04/30/13

Time In: 7:47

Time Out: 5:12

Hours Spent: 8 hrs.

Date: 05/02/13

Time In: 7:55

Time Out: 5:05

Hours Spent: 8 hrs.

Date: 05/03/13

Time In: 7:52Time Out: 5:03

Hours Spent: 8 hrs.

Date:

Time In:

Time Out:

Hours Spent:

Date:

VI. SUMMARY OF ACTIVITIES (Weekly)


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Total no. of hours 152 hrs. Signed by the Supervisor:__________________________Date:_______

Month: MAYThe following tasks were

performed:

Week No. 1 (Weekly)

Date: 05/06/13

Reading Comprehension

Active learning, Speaking

Critical thinking,

Monitoring,

Social preparedness



Coordination

Clerical, English

language



Security, Attention to

detail, Dependability

Independence,

Cooperation


Self control,

achievement/effort,

Leadership

Time In: 7:49

Time Out: 5:02

Hours Spent: 8 hrs.

Date: 05/07/13

Time In: 7:59

Time Out: 5:05

Hours Spent: 8 hrs

Date: 05/08/13

Time In: 7:58

Time Out: 5:00

Hours Spent: 8 hrs.

Date: 05/09/13Time In: 7:54

Time Out: 5:04

Hours Spent: 8 hrs.

Date: 05/10/13

Time In: 7:56

Time Out: 5:06

Hours Spent: 8 hrs.

Date:

Week No. 2

Date: 05/13/13

Reading comprehension

Active learning

Speaking

Monitoring

Social preparedness

Service oriented

Clerical

Customer and personal

service

Public safety and security

Attention to detail

IntegrityDependability

Cooperation

Self control

Social orientation

Achievement/effort

Time In:Time Out:

Hours Spent:

Date: 05/14/13

Time In: 8:00

Time Out: 5:02

Hours Spent: 8 hrs.

Date: 05/15/13

Time In: 7:39

Time Out: 5:06

Hours Spent: 8 hrs.

Date: 05/16/13

Time In: 7:42

Time Out: 5:03

Hours Spent: 8 hrs.

Date: 05/17/13

Time In: 7:40

Time Out: 5:05

Hours Spent: 8 hrs.

Date:

Month: MAYThe following tasks were

performed:

Week No. 3 (Weekly)

Date: 05/20/13


Active learning

Speaking

Monitoring

Social preparedness

Writing

Service oriented

Clerical

English language


serviceAttention to detail

Integrity

Independence

Cooperation

Adaptability/flexibility

Social orientation

Time In: 8:02

Time Out: 5:07

Hours Spent: 8 hrs.

Date: 05/21/13

Time In: 7:50

Time Out: 5:06

Hours Spent: 8 hrs.

Date: 05/22/13

Time In: 7:47

Time Out: 5:00

Hours Spent: 8 hrs.

Date: 05/23/13Time In: 7:44

Time Out: 5:01

Hours Spent: 8 hrs.

Date: 05/24/13

Time In: 7:44

Time Out: 5:05

Hours Spent: 8 hrs.

Date:

Week No. 4

Date: 05/27/13


Active learning

Speaking

Monitoring

Social preparedness

Service oriented

Clerical


service

Public safety and security

Attention to detail

IntegrityDependability

Cooperation

Self control

Social orientation

Achievement/effort

Time In: 7:49Time Out: 5:03

Hours Spent: 8 hrs.

Date: 05/28/13

Time In: 7:46

Time Out: 5:04

Hours Spent: 8 hrs.

Date: 05/29/13

Time In: 7:38

Time Out: 5:11

Hours Spent: 8 hrs.

Date: 05/30/13

Time In: 7:33

Time Out: 5:08

Hours Spent: 8 hrs.

Date: 05/31/13

Time In: 7:36

Time Out: 5:07

Hours Spent: 8 hrs.

Date:



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Total no. of hours :40 hrs. Signed by the Supervisor:GENOVEVA M. HIPOL Date:_______

Month: JUNEThe following tasks were

performed:

Week No. 1 (Weekly)

Date: 06/03/13


Active learning

Speaking

Monitoring

Writing

Judgment and decision

making

Clerical

English language


service

Public safety and securityAttention to detail

Dependability

Independence

Cooperation

Self-control

Achievement/effort

Time In: 7:33

Time Out: 5:08

Hours Spent: 8 hrs.

Date: 06/04/13

Time In: 7:55

Time Out: 5:05

Hours Spent: 8 hrs.

Date: 06/05/13

Time In: 7:45

Time Out: 5:03

Hours Spent: 8 hrs.

Date: 06/06/13Time In: 7:35

Time Out: 5:05

Hours Spent: 8 hrs.

Date: 06/07/13

Time In: 7:43

Time Out: 5:08

Hours Spent: 8 hrs.

Date:

Week No. 2

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date:

Month: _________________The following tasks were

performed:

Week No. 3 (Weekly)

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date:Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date:

Week No. 4

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date:



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VII. SELF-ASSESSMENT

A. Skills and current technology learned/enforced:

We learned on the job training program is how to appreciate every

minute within a company and how to live well with less lifting us especially

within the department who assigned . And the software that we learned ishow to type in open office instead Microsoft office software and

sometimes we prepare the office supplies of the some department in Lung

Center. And the most learned that I adopt is how you accept your

mistakes and sins of others.

B. Equipment, tools, testing apparatus handled (softwares used included)

Were not allowed to used the equipment tools and testing apparatusbecause after receiving the medical equipment they issued it into

department to use it, but they tell us where it can be use we handled

medicines and we issued it in different department like pathology

department.

C. Strong points versus weak points

The strong points of the Lung Center of the Philippines are they all

professional and effective, all the employees are dedicated and faithful.

They always attend the mass. They have a meaningful advised , The weak

points of the hospital are their facilities , some facilities are not always

clean specially the canteen and some room.


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VII. SELF-ASSESSMENT

D. Best experiences on the job:

My best experience in Lung Center of the Philippines is how to I will

say that this a best training that I have experience , because I have a

confidence now to face the future, Ive learn a lot from them. There

advised and care for me are so sincere.

E. Evidence of Background preparation:

Faults committed (its causes and suggestion given by the supervisor)

Being inattentive in details in filling medical office equipment that

condemned to my department you need to careful and be attentive to

details that given of the boss, avoid mistakes. The good thing is every

mistakes I have done theres a lesson that I have learned. I need to

followed their advised and suggestions.

Personal relationship (integration with the company, attendance and

punctuality, and commitment)

Comment from co-worker (at least 3 person)

Person 1: Has the willingness to learn the job assigned to her. Cooperative,

Punctual, Good job !!! Keep up he good work.

Signature over printed name:

Person 2: her work as OJT for me is very good.

Signature over printed name:

Person 3 : Willingness to learn the job inside the company and she is alwayspunctual. Good job !!!

Signature over printed name: Stephanie Orodio


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VIII. APPENDICES (please attached)A. Curriculum Vitae


4-CZabarte Ext., Diamond Drive

Novaliches Quezon CityContact No.:09295760282Email:[email protected]/[email protected]

Career Objective:Seeking employment which will allow me to grow professionally, while being able to utilize my strongorganizational, educational, and exceptional people skills.Personal InformationAge : 18

Civil Status : Single

Date of Birth : October 20, 1994

Place of Birth : NovalichesQuezon City

Gender : Female

Height : 52

Weight : 63 kilos

Religion : Roman Catholic

Dialects : Filipino and English

Seminar and Training Experiences

Participated the lecture-presentation on the following discussion:

Dengue Prevention

Leptospirosis Treatment and Prevention

4th day of October 2012


Quezon City Campus.

Participated the International Celebration of Software Freedom Day 2012

15th day of September 2012



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VIII. APPENDICES (please attached)A. Curriculum Vitae

Participated seminar untitled CAREER SUCCESS BEGINS NOW

31st day of August 2012


Quezon City Campus.

On the Job Training at Philippine Information Agency

Human Resource Department

20th day of June 2012

Visayas Avenue, Diliman, Quezon City.

One of the Organizers of the Campus Awareness & Readiness in Emergencies (CARE)

training program.

4th day of March 2013


Quezon City Campus.

Educational Background

Tertiary Education Polytechnic University of the PhilippinesDiploma in Office Management Technology

Commonwealth Quezon City

2011 Present

Secondary Education Cielito Zamora High School IIMahogany St., Christina Homes Camarin Caloocan City

2010-2011

Primay Education Kaligayahan Elementary School

Brgy.KaligayahanNovaliches Quezon City

2006-2007

I hereby certify that the above informations are true and correct to the best of my knowledgeand belief.


OJT Applicant


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VIII. APPENDICES (please attached)B. OJT Endorsement Letter


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VIII. APPENDICES (please attached)C. OJT Training Memorandum


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VIII. APPENDICES (please attached)D. Weekly Task Performance Sheet


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VIII. APPENDICES (please attached)F. Final Evaluation Sheet


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VIII. APPENDICES (please attached)E. Trainees Personal Data


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VIII. APPENDICES (please attached)


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VIII. APPENDICES (please attached)J. Facilities, equipment, Tools handled (pictures)


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K. OJT photos (minimum size 3R)Note: photo printed only (printing from CIS not allowed)


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K. OJT photos (minimum size 3R)Note: photo printed only (printing from CIS not allowed)


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M. URL of you blog/s

Which includes your resume and weekly diaries checked

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