PowerPoint Presentation

P.K. Agarwal, Director

Technology Services Board

MeetingSeptember 19, 200710:00 a.m. - Noon

AgendaCall to Order

Approve June 29, 2007 MinutesChairman’s Report

Services Committee ReportFinancial ReportDirector’s Report

Miscellaneous Non-Discussion ItemsNew Agenda ItemsPublic Comment

Approve June 29, 2007 Meeting Minutes

Chairman’s Report

J. Clark KelsoChief Information Officer

State of California

Presentation Outline

• IT Projects and Enterprise Initiatives

• IT Acquisitions

• IT Workforce

• Governance

IT Projects and Enterprise Initiatives

• Modernizing and Standardizing the State’s Business Management Systems

• Modernizing and Consolidating the State’s IT, Telecomm and Network Infrastructure

• Rebuilding the State’s Internet Presence


Modernizing and Standardizing the State’sBusiness Management Systems

• 21st Century• CDCR BIS• DOT IFMS-EFIS• Fi$Cal

Total Cost - $1.519 Billion


Modernizing and Consolidating the State’s IT, Telecomm and Network Infrastructure

• Annual Savings from Consolidation

– DTS Consolidation - $43 Million

– Strategic Sourcing - $70 Million

– Server Consolidation and Virtualization - $21 Million Projected

• Total Consolidation Savings - $134 Million


Modernizing and Consolidating the State’s IT, Telecomm and Network Infrastructure

• Modernization Projects

– Infrastructure - $678 Million (CDCR, EDD, DMV)

– Case Management ) - $2.297 Billion (CDCR, EDD, DMV, DOJ, DOT, DSS)

– Telecommunications / Network


Rebuilding the State’s Internet Presence

• www.eServices.ca.gov

• From 47th to 12th in two years

• Consumer Service Center: www.dca.ca.gov

• Refresh by November 2007

• Focus on Transactions for 2008 and Beyond

http://www.eservices.ca.gov/

http://www.dca.ca.gov/


Overall Portfolio

• 132 Projects (15 higher than last year)

• $6.2 Billion (24% growth over last year)

• 50 Departments– CDCR (16)– DOJ (16)– DMV (7)– DOT (6)– FTB, HHS, DPH, DMH, Conservation (5)

IT AcquisitionsAcquisition Policies

• Contract Protections Commensurate with Risk(AB 617)

• Solution-Based Acquisitions

Acquisition Activity• $1.444 Billion spread over 12,377 contracts• 13 contracts over $10,000,000• NCBs only 3% by count and 5% by value• Strategic Sourcing

IT Workforce

• More than 50% of workforce will be eligible to retire in 5 years

• Classification and Testing Methodology

• Recruitment Plans

• Boomerang

• Executive Leadership Training through CSUS

GovernanceCollaborative Governance

• IT Council• Technology Services Board• Enterprise Leadership Council• Control Agencies• Office of Information Security and Privacy

Protection• Office of the State Chief Information Officer

Transition Planning

Services Committee Report

Services Committee ReportSummary of August 29th Meeting

• Establish Email Task Force

• Updates– Customer Council– Benchmarking DTS Rates– Statewide Network Planning– Remedy Service Offering– Portal eServices

• Data Center Transformation

Financial Report

Budget Summary

Actual FY 2006/07 Expenditures$ in Millions

Budget

Expenditures

Balance

Personal Services $ 72.5 $ 69.7 $ 2.8

Operating Expenses $ 170.6 $ 135.7 $ 34.9

TOTAL $ 243.1 $ 205.4 $ 37.7

2008/09 Budget Change Proposals

Total Data Center BCPs ≈ $45 Million

• Data Center Capacity

• Customer Project Driven

• Security

• Facilities

• eServices


Data Center Capacity• Impact of Customer Program Growth

Examples of customers who continue to grow:

• Related Infrastructure Growth

– CDCR – BOE– DHS – DMV– EDD – CALSTRS– CDSS – SCO

Customer Project Driven

• Department of Finance approved more than 50 customer projects

• These projects total over $5 billion in cost


Security• Resolve outstanding financial audit and

security findings • Focus on increase in cyber attacks (security

incidents) is critical to the success of the new portal and eServices

• DTS hosts federally-funded systems and must certify to comply with the Federal Information Security Management Act of 2002 (FISMA)


Facilities Move Planning• New Data Center Project• New Administration Location Project• Closeout Cannery Campus• Closeout Sequoia Pacific Campus


eServices• Program office to transfer from the

State Consumer Services Agency to Department of Technology Services


Director’s Report

Accessibility on TSB Webcasts

Requirements for Accessibility

• The Rehabilitation Act - Section 508

• California Government Code 11135

• Can be met by transcribing or closed captioning (usually upon request)

Accessibility on TSB Webcasts

Cost Comparison

• Transcribing up to $300 per hour• Closed captioning about $600 per hour

Recommendation

• Transcripts of TSB webcasts made available on request

Facilities Update

DTS Facilities-Related Issues

• One facility is over 100 years old• Some leases cannot be extended on a long-term

basis• One location is problematic – street access,

railroad tracks and 100-year flood plain• None of the existing facilities can accommodate

all equipment or provide full disaster recovery

Facilities UpdateNext Steps• Requested Department of General Services to

develop real estate options• Create Facilities Project Office• Leverage new data center to improve disaster

recovery capabilities

Timeframe• Begin moves in 2010• Complete in 2011

MiscellaneousNon-Discussion Items

New Agenda Items

Public Comment

Meeting Adjournment

Next MeetingDecember 12, 2007

PowerPoint Presentation

Technology

Transcript of PowerPoint Presentation