Presentation Skills Venky

8/14/2019 Presentation Skills Venky

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An Overview of

Presentation SkillsThey are able because they think they are able.

The suggestion of an a solution to any given problem isknown as presentation.

Role of presentation in business is to gather and exchangeinformation, to influence the organizational process, to create,change and modify work-group identities.

Major elements that go into making an effective businesspresentation are planning, preparing the content, delivery skillsand techniques, and the speakers self-state.


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Planning a Presentation

He who climbs a ladder must begin at the first rung.

Effective presentations are shaped by asking three majorquestions

What is your audience expecting out of this?

What is the goal and purpose of the presentation?

What is the limiting factor within which you have todeliver the presentation?

The Receiver Process is the thought process related withretention of information. This process aims at helping theaudience listen, understand, believe and take action.

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Audience can be analyzed

Demographic information includes

Demographically

Psychographically

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Size of the audience

Gender of the audience

Age of the audience

Sex of the audience

Shared purpose or sense of affiliation

Psychographical information includes

The attitude of your audience

The values and moral concerns of your audience

The level of understanding of your audience

The factors motivating your audience


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Four questions guiding goal analysis are

What is the purpose of this presentation?

What is my stake in the presentation?

What will my company want to happen as a result of thispresentation?

What do I want to happen as a result of this presentation?


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Building the ContentWe judge ourselves by what we feel capable of doing, while

others judge us by what we have already done.

Material for a presentation can be obtained at libraries, throughconversation and discussion, by referring to the latest businessmagazines.

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Mind mapping is a tool used to determine specific information youwill use to convey your themes.

All points in your presentation should be relevant, independent,prioritized and appropriate.

Speech can be organized chronologically, topically, logically,according to difficulty, or according to need-plan.


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Rules for answering questions.

Repeat question

Rephrase question

Postpone irrelevant questions

Do not bluff


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The IntroductionIf a man will begin with certainties he shall end in doubt;

but if he will be content to begin with doubts he shall end incertainties.

The general functions of an introduction include securingattention, establishing goodwill, orientation of the subject to youraudience and making your purpose clear.

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Zingers are of different types including

Key statistics

Quotes

Analogies Visual aids

Humour

Third party


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Positive expectancy includes

Methods to practice well in advance Methods to practice at the last minute

Methods to practice during the presentation

Agenda is the list of items that you intend covering during yourpresentation.


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Designing the Conclusion

After all is said and done, theres a lot more said than done.

The conclusion of your presentation consists of.

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To Successfully review your presentation

Summarize your subject or viewpoint

Repeat your main point

Combine a summary with a repetition

Review

Memorable statement


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Do make the conclusion 10% or less of your total presentation

Do make style consistent with the rest of your presentation

Do thank your audience

Call for action


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Factors Affecting Skills

The best carpenters make the fewest chips.

Factors affecting your presentation skills include

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Credibility

Nervousness

Enthusiasm

Confidence

Rapport with your audience

Professionalism

Psychological reciprocity


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Rapport can be developed by

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Making an effort to get their names right

Eliminating barriers (both psychological and physiological)

Using proper body language

Introducing yourself to your audience

Maintaining good eye contact

Being authentic

Confidence can be developed by regular practice, preparingcontingency questions and answers, recording your presentationsand working on your flaws.


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Your credibility with your audience depends upon

Your intent

Talking to your audience

Using a helper

Your propriety

Your competency

You can reduce your nervousness by

Reducing potential risks

Regular practice

Picturing success


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Verbal Skills

Be slow of tongue and quick of eye.

There are barriers that disturb an effective communicationbetween you and your audience-termed as noise.

Noise can be filtered using the Feedback Process which includes

verbal and non-verbal skills.Verbal skills include articulation, humour, inflection, grammar,language, rate of speech, volume of speech, phonetics, etc.

Verbal pacing is an effective tool, which can be used during your

presentation.Verbal pacing skill can be developed and includes restating-restating of content, restating of theme.


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Non-verbal Skills

A place for everything and everything in place.

Non-verbal communication includes body language (kinesics) voiceand articulation (paralanguage), objects ( clothes and things), paceand time.

Non-verbal communication has some peculiar characteristics:

It is seldom isolated

It affects our relationships

It is believed

It always communicates something

It is bound to the situation

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Body action includes postures, gestures (reinforcing anddescriptive), walking, footwork and facial expression.

Hands in the pocket

Smoking

Chewing gum

Jingling of change in the pockets

Tapping the microphone

Non-verbal skills also include avoidance of certain mannerisms like


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Visual AidsA mans success in business today turns upon his power ofgetting people to believe he has something that they want.

In a presentation, good visual aids help in

Saving time

Creating a better image

Explaining your subject better

Retention of the subject

Creating better impact on your audience

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Visual aids include slides, overheads and flip charts

The type of presentation

The resources available

While using visual aids, care must be taken regarding its

placement, consistency, colours used, etc.

Selection of your visual aids depends upon


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The Environment

Every man has three characters-that which he exhibits, that

which he has, and that which he thinks he has.

Environment plays a major role in making a presentation successful

Using the lectern

Lighting

Acoustics

The room which includes the room size, services, freedom

from distraction

Space to breathe

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The environment of your presentation is affected by various factors

and includes

The entrance


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Different styles of room arrangement have their advantages anddisadvantages.


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Team Presentation

If I lead you may not follow, if I follow you may not lead, soplease just walk besides me.

Objectives of team presentation

Avoid duplication

Order and introductions

Introduction and summary

Responsibility

Content

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Visual aids

Communication

Rehearsal


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Planning

Prepared content

Elements of successful presentation

Delivery skills and techniques

Your self-state

Presentation Skills Venky

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