sal cal ppt

8/6/2019 sal cal ppt

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24-May-11 made By: Nisha Tripathi

Agenda

Company ProfileOverview of Project

Why Salary Management System (SMS) ?Payroll ServicesGeneration of Pay SlipsFlow of Data in SMSModule DescriptionScreen Shot of FormsScreen Shot ReportShortcomings of the SMS

Front EndBack EndConclusion


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Company Profile

AKASH SOFTWARE is an ISOAKASH SOFTWARE is an ISO9001:2000 certified organization. It is9001:2000 certified organization. It is

a group of enterprising ,well skilleda group of enterprising ,well skilledsoftware professionals in the industry.software professionals in the industry.

The Objective of organization is toThe Objective of organization is tooffer costoffer cost--effective computer basedeffective computer based

software solutions to domesticsoftware solutions to domesticpatrons in the business community.patrons in the business community.


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ServicesServices

Software

Development

Division

AkashSoftware

CorporateTrainingDivision

Project

ImplementationDivision


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OverviewOverviewOurPayroll Software is a verysimple, flexible and user-

friendly .Salary Management software that takes care of all

your requirements relating to accounting andmanagement

of employees' Payroll.

The objective to develop the project is to make the Salary Managementsystem simple, easy and increase the productivity of the Society intaking decisions because all the information is available in theorganized form.


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We Provide competitive advantage to You

by implementing Payroll ManagementSystems andcustomized Leave

management.


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The Payroll Management can be

further subdivided into two subprocesses, i.e. Payroll accounting

and payroll administration.

Payroll Accounting

Payroll Administration


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In Detail..In Detail..

Payroll Accounting involves calculations ofemployees salaries and tax deductions. It alsoundertakes the activities such as preparation of tax

returns, maintaining the payroll records, etc.

Payroll Administrationinvolves managerial activities such as maintaining

employees records, referring employment laws. Here,the HR comes into picture which maintains the dailyrecord


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DefinitionsDefinitions

Payrollis defined as amethod of administratingemployees salaries in theorganizations .

In other words Theadministration of financialrecord of employees salary,

allowances, deduction and netpay .


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Why Salary Management System ?Why Salary Management System ?

Salary Management Software gives

you the power to:

Define the allowances, deductions,

leave, tax etc.

Create his own Salary Structure

and formulae .

Generate Salary-Report at theconvenience of a mouse click.


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Why Salary Management System ?Why Salary Management System ?

Generate and Manage the

Payroll Processes according to

the Salary Structure assigned to

the employee.

Generate all the Reports related

to Salary Slip and Leave.


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Less Legal

Formalities

Time

Money

Focused

Manag-

ement

Error

Free

Report

Profit

Generatio

n

Expertis

e

Why

payroll

Managem

ent


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Alternatives of SMS Alternatives of SMS

An organization opts for any of

the following payroll processingmethods available :--

Manual System

Accounting

Payroll Outsourcing


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AccountantAccountant

Accountant is a professional having a degree/diplomacourse in finance/accountancy. He/she is responsible for all

the activities related to payroll accounting. He/she has thesound knowledge ofaccounting principles and globally

accept standards.

The process adds costs to the organization. It involves

paying someone who is responsible for calculating thesalaries of others. The financial control regarding salarygoes in the hand of accountant.


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ManualManualSystemSystem

Manual payroll system is the traditional payroll systemwhich involves pen and ink, adding machine, spreadsheet, etcinstead of computers, software and other computerized

aids.This process was very popular when there were nocomputerized means for payroll processing.


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Payroll OutsourcingPayroll Outsourcing

Payroll outsourcing involves a third party (an outsourcingcompany) in the calculations of salaries and deductions. Theoutsourcing organization is responsible for all the activities

of the payroll accounting.

It saves time and cost for the organization. If there is morenumber of employees (say more than 900-1000) in theorganization, payroll outsourcing would be very much

beneficial


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Number of

working Days

Record Transfer to

Account

Calculatio

n Of

GS+BS+

Allowance

s

Emp Id,

Name,Basi

c Sal.

Employee

Attend.

Calculatio

n Of

deduction

,tax &

other ifany

Maintain

Record

Calculation Of

Net Salary

Employee

Info

Payroll Processing


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Data Flow DiagramData Flow Diagram

Zero Level DFD

Salary

Managemen

t

System

Salary

InfoSalary Slip


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All/Ded database

Salary Info.

Other All/ded

Id & descp.

Soc.wise pay slab

Leave Database

EmpLeave Info

Fixed All/Ded

Pay Slab

Emp Database

Emps bank &

branch info

Leave Report

Salary Slip

Salary

calculation

Leave

management

HRA-CCA

Init

All./Ded

Transaction

Salary

Initilization

process

Leave status

HRA-CCA as per

list

GO & Pay Com

Stand. all/ded

Other All/Ded

Emp balance Leave

2nd Level DFD


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Module DescriptionModule Description

Our Salary management system can further be

divided in to following sub modules :

Salary Management

Leave Management

Allowances/Deduction Management


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Database DescriptionDatabase Description

In the Salary Management System, we are using thefollowing table:

Sal_init_mst

All_ded_mstHra_cca_mstSalary_calLeave_tasSalary_cal


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Sal_init_mstSal_init_mst

Cont


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All_ded_mstAll_ded_mst


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Hra_cca_mstHra_cca_mst


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Leave_tasLeave_tas


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Salary_calSalary_cal


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Login FormLogin Form


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Front screen formFront screen form


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Menu FormMenu Form


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Salary Initialization FormSalary Initialization Form

This sub module contains wholestandard data about salary of anemployee, according to the particular

GO NO. & Pay Commission.

Each time when new Pay Commissioncomes in to the role GO NO alwaysstart with 1 .


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Salary InitializationSalary Initialization


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Remaining Part of Salary InitializationRemaining Part of Salary Initialization


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Allowances/Deductions FormAllowances/Deductions Form

There are so many different types of allowances are added into salaryaccording to the particular pay commission and GO No. So each allowancesand Deduction has their own description and id also.

For example some of the other allowances & deductions are:

1. Cycle Allowance2. Family Planning Allowance and etc.3. Excess paid4. Recurring Deposit

Note : Before using this form it must ensure that allowances are calculated onbasis of as per list in salary initialization. It is also remains same in case ofdeduction


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Components of PayrollComponents of Payroll


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HRA-CCA slab form

This is sub module is used for initializing House rentallowance & City Compensatory allowance .Because these

two allowances are change according to the salary slab .

Different slabs can also add & delete with the help of thisform.

Before calculating salary entry inthis form should befilled.


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HRAHRA--CCA Slab FormCCA Slab Form


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Leave Transaction FormLeave Transaction Form

This sub module contains informationabout the current leave status of eachemployee .It considers the followingtypes of leave taken by the employeesuch as

Casual leave

Restricted leave

Medical leave(with pay and without pay)

Earn leave

Transfer leave(in district/out district)


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Salary calculation FormSalary calculation Form

Salary Initialization form &Allowances/Deduction Form Both are usedfor Salary calculation of each employee.Generation of each employees salarybased on some of the following condition :

Describe the pay commission?

What is the type of employee eitherpermanent or seasonal?

Describe the financial year?

Describe the month of that year?


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Allowances/Deduction Detail


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JAVA Swing as Front EndJAVA Swing as Front End

Java Swing is a GUI toolkit for Java. Swing is one part ofthe Java Foundation Classes (JFC). Swing includesgraphical user interface (GUI) widgets such as text boxes,

buttons, split-panes, and tables

Swing architecture is rooted in the model-view-controller(MVC) design. MVC architecture calls for a visual

application to be broken up into three separate parts:


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ContCont

Amodelthat represents the data forthe application.

The view that is the visualrepresentation of that data.

Acontrollerthat takes user input onthe view and translates that to

changes in the model.


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My SQL as Back EndMy SQL as Back End

What is a Database?

A database is a structure that comes in two flavors: a flatdatabase and a relational database. A relational database ismuch more oriented to the human mind and is often

preferred over the gabble-de-gook flat database that are juststored on hard drives like a text file. MySQL is a relational

database.

The MySQL database has become the world's most

popular open source database because of itsconsistent fast performance, high reliability andease of use.


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Shortcomings of Salary Management SystemShortcomings of Salary Management System

This salary managementproject does not calculatesthe salary of an individualemployee .

In case of seasonal typeemployees ,if any employee

become paid-off then salarycan not be calculated for

that particular days.


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Q U E S T I O N SQ U E S T I O N SA N S W E R SA N S W E R S


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