7/30/2019 BSNL13JANFEB
1/18
1 Receipts required for all expenses.
2 Lodging - actual expenses should be claimed up to the maximun lodging allowed in th
base amount. If allowable lodging per diem is exceeded, the excess should be char
3 Meals & Incidental Expenses (M&IE) - consult the daily allowance for travel locations i
the FTR per diem allowances.
One Day Trips - for one day trips the M&IE reimbursement is as follows:
12 hours or less = 0 per diem
Greater than 12 hours = 3/4 per diem
Departure and arrival times must be stated on the expense report
When meals are provided at no cost to the employee,(not including meals provided on
applicable portion of the M&IE rate as detailed below:
MAXIMUM DAILY RATE $39 $44 $49
Breakfast 7 8
Lunch 11 12
Dinner 18 21
Incidentals 3 3
4 Cost documentation is required for all cost types as follows:
Cost
Type Description
1 Mileage
3 Room
4 Parking, Tolls & Taxi
5 Prints6 Supplies
7 Miscellaneous
8 Telephone
9 Car Rental
10 Airfare
26 Auto Expense
30 Meals & Incidentals
45 Business Conference
5 Entertainment - all entertainment costs(including alcohol) and other miscellaneous un
and a notation of the date, purpose and persons attending.
6 Corrections should be made by putting a single slash through the item, writing the corr
7/30/2019 BSNL13JANFEB
2/18
WEEKLY PER DIEM EXPENSE REPORT INSTRUCTIONS (Page D
e Federal Travel Regulations (FTR). Taxes must be seperated from hotel
ed to expense type "44 - Excess Lodging"
n the FTR. *No receipts are required for M&IE when an employee utilizes
common carriers) the claimed per diem amount should be reduced by the
M&IE RATE
$54 $59 $64
9 10 11 1213 15 16 18
24 26 29 31
3 3 3 3
Comments
Provide place traveled to and from, business purpose, mileage, and total cost at current rate per mile.
An itemized receipt showing name, date and location of hotel must be attached.
Receipts must be attached for expenses.
A business purpose must be stated and a receipt attached.
A business purpose must be stated and a receipt attached.
A business purpose must be stated and a receipt attached.
Indicate date, person/place called, and business purpose. Safe arrival calls are limited to one call
per trip, or one per week in the event of extended travel at a maximum of $10.
An invoice must be attached, including the cost of gasoline for the rental car. If you are not renting
from National a reason must be stated.
A receipt or passenger ticket coupon must be attached.
A receipt is required for car rental fuel charges.
No receipt are required when employee utilizes the FTR.
Business Conference requires itemized receipts and a notation of the date, business purpose and
persons attending.
llowable expenses must be charged to the expense type "02 - Entertainment"
ect data, initialing the change and obtaining supervisor's initials
7/30/2019 BSNL13JANFEB
3/18
own to Proceed)
7/30/2019 BSNL13JANFEB
4/18
CDM Smith Inc.
EXPENSE TYPE DESCRIPTION
1 MILEAGE/FUEL
2 ENTERTAINMENT
3 ROOMS
4 PARKING ,TOLLS, TAXI
5 PRINTS
6 SUPPLIES
7 MISCELLANEOUS
8 TELEPHONE
9 CAR RENTAL
10 AIR FARE
EXPENSE TYPE DESCRIPTION
1. Mileage
2. Entertainment
3. Rooms
4. Parking , Tolls , Taxi Receipts must be attached for expenses.
5. Prints A business purpose must be stated and a receipt attached.
6. Supplies A business purpose must be stated and a receipt attached.
7. Miscellaneous A business purpose must be stated and a receipt attached.
Provide place traveled to and from, business purpose, mileageand total cost at current rate per mile.
Itemized restaurant receipts listing circumstances , date , andlocation must be furnished. Include guests names , titles , andbusiness connection to the firm , regardless of expense amount.
Itemized receipt showing name, date and location of hotel mustbe attached.
7/30/2019 BSNL13JANFEB
5/18
WEEKLY EXPENSE REPORT
EXPENSE TYPE DESCRIPTION
19 POSTAGE/SHIPPING
26 AUTO EXPENSE
27 FAXES
28 OVERNIGHT DELIVERY
29 RENTAL EQUIPMENT
30 MEALS
41 SALES TAX - ODC
42 LAB SERVICES
47 FREIGHT
EXPENSE TYPE DESCRIPTION
8. Telephone
9. Car Rental
10. Air Fare A receipt or passenger ticket coupon must be attached.
19. Postage/Shipping Furnish receipts where possible.
26. Auto Expense A receipt is required for car rental fuel charges.
28. Overnight Delivery An invoice or receipt must be furnished.
30. Meals & Incidentals No receipts are required when employee utilizes the FTR.
Indicate date, person/place called, and business purpose.Safearrival calls are limited to one call per trip,or one per week in theevent of extended travel , at a maximum of $10.
An invoice must be attached, including the cost of gasoline forthe rental car. If you are not renting from National a reason mustbe stated
7/30/2019 BSNL13JANFEB
6/18
CDM Smith Inc.,
Page 6 FORWARD TO CORPORATE ACCOUNTING
Report Ty
Full Reim
Per Diem
By sign
Code o
VENKAL
87EMPLOY
P
Client
Expens
7/30/2019 BSNL13JANFEB
7/18
CDM Smith Inc.,
Page 7 FORWARD TO CORPORATE ACCOUNTING
Report Ty
Full Reim
Per Diem
By sign
Code o
VENKAL
87EMPLOY
P
Client
Expens
7/30/2019 BSNL13JANFEB
8/18
CDM Smith Inc.,
Page 8 FORWARD TO CORPORATE ACCOUNTING
Report Ty
Full Reim
Per Diem
By sign
Code o
VENKAL
87EMPLOY
P
Client
Expens
7/30/2019 BSNL13JANFEB
9/18
CDM Smith Inc.,
Page 9 FORWARD TO CORPORATE ACCOUNTING
Report Ty
Full Reim
Per Diem
By sign
Code o
VENKAL
87EMPLOY
P
Client
Expens
7/30/2019 BSNL13JANFEB
10/18
CDM Smith Inc.,
Page 10 FORWARD TO CORPORATE ACCOUNTING
Report Ty
Full Reim
Per Diem
By sign
Code o
VENKAL
87EMPLOY
Client
Expens
7/30/2019 BSNL13JANFEB
11/18
CDM Smith Inc.,
pe Business Unit
bursement ASG
CCI
ing this expense report , the employee certifies that all expenses comply
f Ethics and Standards of Business Conduct , and client-specific policies
ACHALAM ABIRAMI 0 CHENNAIAST FIRST MI LOCATION
511 18-Apr-01EE NUMBER WEEK ENDING DATE
Client and Purpose
roject/Account 4/12/20
Project Subtask Per Diem Location Expense Explanation SunExpTyp
Expense Types
7/30/2019 BSNL13JANFEB
12/18
CDM Smith Inc.,
pe Business Unit
bursement ASG
CCI
ing this expense report , the employee certifies that all expenses comply
f Ethics and Standards of Business Conduct , and client-specific policies
ACHALAM ABIRAMI 0 CHENNAIAST FIRST MI LOCATION
511 18-Apr-01EE NUMBER WEEK ENDING DATE
Client and Purpose
roject/Account 4/12/20
Project Subtask Per Diem Location Expense Explanation SunExpTyp
Expense Types
7/30/2019 BSNL13JANFEB
13/18
CDM Smith Inc.,
pe Business Unit
bursement ASG
CCI
ing this expense report , the employee certifies that all expenses comply
f Ethics and Standards of Business Conduct , and client-specific policies
ACHALAM ABIRAMI 0 CHENNAIAST FIRST MI LOCATION
511 18-Apr-01EE NUMBER WEEK ENDING DATE
Client and Purpose
roject/Account 4/12/20
Project Subtask Per Diem Location Expense Explanation SunExpTyp
Expense Types
7/30/2019 BSNL13JANFEB
14/18
CDM Smith Inc.,
pe Business Unit
bursement ASG
CCI
ing this expense report , the employee certifies that all expenses comply
f Ethics and Standards of Business Conduct , and client-specific policies
ACHALAM ABIRAMI 0 CHENNAIAST FIRST MI LOCATION
511 18-Apr-01EE NUMBER WEEK ENDING DATE
Client and Purpose
roject/Account 4/12/20
Project Subtask Per Diem Location Expense Explanation SunExpTyp
Expense Types
7/30/2019 BSNL13JANFEB
15/18
CDM Smith Inc.,
pe Business Unit
bursement ASG
CCI
ing this expense report , the employee certifies that all expenses comply
f Ethics and Standards of Business Conduct , and client-specific policies
ACHALAM ABIRAMI 0 CHENNAIAST FIRST MI LOCATION
511 18-Apr-01EE NUMBER WEEK ENDING DATE
Client and Purpose
roject/Account 4/12/20
Project Subtask Per Diem Location Expense Explanation SunExpTyp
Expense Types
7/30/2019 BSNL13JANFEB
16/18
Enter Week Ending , Advance , Purpose of Expenses
OK
Cancel
Week Ending Date
Advance Amount
Full Reimbursement Per Diem
Purpose or nature of expenses
18-Apr-01
7/30/2019 BSNL13JANFEB
17/18
Version K
UpdTaskStructure FALSE T: Cost buildup structure has been changed and needs to
UpdBudData FALSE T: Cost buildup data has been changed and needs to be pUpdTaskShape FALSE T: Task begin date or length has been changed and need
BudgetEntered TRUE T: User has begun to enter info into Cost Buildup
TasksEntered FALSE T: User has begun to enter info into TSCHED
ActualsEntered FALSE T: User has downloaded Actuals into INPUT DATA
AppName exp.xls
PagesShowing 1
Revision History
cellExplain
ASG
CCI
CED1 COR
EMG
NSG
PSE
PSW
7/30/2019 BSNL13JANFEB
18/18
be propogated to rest of WB Air Fare
ropogated to rest of WB Autoto be propogated to rest of WB Business Conference
Car Rental
Entertainment
Excess Lodging
Faxes
Freight
Lab Services
Meals
Mileage
Miscellaneous
Overnight Delivery
Park,Toll,TaxiPrints
Rental Equipment
Rooms
Shipping,Postage
Sales Tax-ODC
Supplies
Telephone
Unallowable Other