Skills© Paradigm Publishing, Inc. 1
Marquee Series Microsoft Word 2016
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SECTION 3 SKILLSFormatting and Enhancing a Document3.1 Cut, Copy, and Paste Text
3.1 Use Paste Special
3.2 Use the Clipboard Task Pane
3.3 Customize the Page Setup
CHECKPOINT 1
3.4Customize the Page Background
3.5 Customize the Page
3.6 Insert Page Numbering
3.6 Insert a Header and a Footer
3.7 Format a Document in MLA Style
3.7 Insert Citations
3.8 Create a Works Cited Page
3.8 Update a Works Cited Page
3.8 Edit a Source
CHECKPOINT 2
3.9 Use Click and Type
3.9 Vertically Align Text
3.9 Insert, Size, and Move Images
3.10 Prepare an Envelope
3.11 Prepare Mailing Labels
CHECKPOINT 3
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Cut, Copy, and Paste TextTo cut and paste text:1. Select the text.2. Click the Home tab.3. Click the Cut button in the
Clipboard group.4. Move the insertion point
to the new position.5. Click the Paste button in
the Clipboard group.
Cut buttonPaste button
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Cut, Copy, and Paste Text…continuedTo copy and paste text:1. Select the text.2. Click the Home tab.3. Click the Copy button in
the Clipboard group.4. Move the insertion point
to the new position.5. Click the Paste button in
the Clipboard group.
Copy buttonPaste button
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To display the Paste Special dialog box:1. Cut or copy the text.2. Click the Paste button arrow.3. Click Paste Special.4. Click format in the As list box
in the Paste Special dialog box.
5. Click OK.
Use Paste Special
Paste Special dialog box
Paste button arrow
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To use the Clipboard task pane:1. Click the Clipboard group task pane
launcher.2. Select the text.3. Click the Cut or Copy button.4. Select and copy any additional
items.5. Move the insertion point to the
new position.6. Click the item in the Clipboard task
pane to paste it at the position.7. Paste any other items from the
Clipboard task pane.8. Click the Clear All button.
Use the Clipboard Task Pane
Clipboard task pane
Clipboard group task pane launcher
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To change the page margins:1. Click the Layout tab.2. Click the Margins button.3. Click margin option.
Customize the Page Setup
Margins button
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To change the orientation:1. Click the Layout tab.2. Click the Orientation button.3. Click orientation option.
Customize the Page Setup…continued
Orientation button
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To change the paper size:1. Click the Layout tab.2. Click the Size button.3. Click size option.
Customize the Page Setup…continued
Size button
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1) To move selected text from one location to another use these commands.a. Copy and Pasteb. Move and Pastec. Cut and Pasted. Cut and Copy
3) This is the default setting for the top, bottom, left, and right margins.a. 1”b. 1.15”c. 1.25”d. 1.5”
2) You can collect this many items in the Clipboard task pane. a. 22b. 24c. 26d. 28
4) This is the default page option.a. Standardb. Legalc. Letterd. Normal
CHECKPOINT 1
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To insert a watermark:1. Click the Design tab.2. Click the Watermark
button in the Page Background group.
3. Click watermark option.
Customize the Page Background
Watermark button
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To apply page color:1. Click the Design tab.2. Click the Page Color button in
the Page Background group.3. Click color option.
Customize the Page Background…continued
Page Color button
To insert a page border:1. Click the Design tab.2. Click the Page Borders button
in the Page Background group.3. Click options at the Borders
and Shading dialog box.4. Click OK.
Page Borders button
art options in the Borders and Shading dialog box
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To insert a cover page:1. Click the Insert tab.2. Click the Cover Page
button in the Pages group.3. Click option.4. Type text in the
appropriate placeholders.
Customize the Page
Cover Page button
placeholder
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To insert a blank page:1. Click the Insert tab.2. Click the Blank Page button
in the Pages group.
Customize the Page…continued
Blank Page button
To insert a page break:1. Click the Insert tab.2. Click the Page Break button
in the Pages group (or press Ctrl + Enter).
Page Break button
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To insert page numbering:1. Click the Insert tab.2. Click the Page Number
button in the Header & Footer group.
3. Point to location option.4. Click the desired option
at the drop-down gallery.
Insert Page Numbering
Page Number button
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To insert a header:1. Click the Insert tab.2. Click the Header button in
the Header & Footer group.3. Click option at the drop-
down gallery.
Insert a Header and a Footer
To insert a footer:1. Click the Insert tab.2. Click the Footer button in the
Header & Footer group.3. Click option at the drop-
down gallery.
Footer button
Header button
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To format a document in MLA Style:1. Click the References tab.2. Click the Style option box
arrow in the Citations & Bibliography group.
3. Click MLA at the drop-down list.
Format a Document in MLA Style
Style option box arrow
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Format a Document in MLA Style…continued
Use standard-sized paper (8.5 × 11 inches).Set 1-inch top, bottom, left, and right margins.Set text in a 12-point serif typeface (such as Cambria or Times New Roman).Double-space text.Indent the first line of each paragraph one-half inch.Insert page numbers in the upper right corner of pages.
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To insert a citation:1. Position the insertion point.2. Click the References tab.3. Click the Insert Citation
button in the Citations & Bibliography group.
4. Click Add New Source at the drop-down list.
5. At the Create Source dialog box, select the appropriate options and type source text.
Insert Citations
Insert Citation button
Create Source dialog box
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To edit a citation:1. Click the citation.2. Click the Citation Options
arrow that displays at the right side of the citation placeholder.
3. Click Edit Citation at the drop-down list.
4. At the Edit Citation dialog box, type a page number or select an option to suppress.
Insert Citations…continued
Citation Options arrow
Edit Citation dialog box
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To create a Works Cited page:1. Press Ctrl + End to move the
insertion point to the end of the document.
2. Press Ctrl + Enter to insert a hard page break.
3. Click the References tab.4. Click the Bibliography button
in the Citations & Bibliography group.
5. Click the Works Cited option in the Built-in section of the drop-down list.
Create a Works Cited Page
Bibliography button
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Create a Works Cited Page…continued
Begin works cited on a separate page at the end of the document.Include the title Works Cited and center the title.Double-space between and within entries.Begin each entry at the left margin and hang-indent second and subsequent lines in each entry.Alphabetize the entries.
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To update a works cited page:1. Press Ctrl + End to move the
insertion point to the end of the document.
2. Click in the works cited text.3. Click the Update Citations
and Bibliography placeholder tab.
Update a Works Cited Page
Update Citations and Bibliography placeholder tab
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To edit a source:1. Click in the citation.2. Click the Citation Options
arrow that displays at the right side of the citation placeholder.
3. Click Edit Source at the drop-down list. This displays the Edit Source dialog box.
Edit a Source
Citation Options arrow
Edit Source dialog box
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1) To insert a watermark, click this tab.a. Homeb. Insertc. Designd. Layout
3) This reference style is generally used in the humanities and English. a. MBAb. LMAc. MABd. MLA
2) To insert page numbers, click this tab.a. Homeb. Insertc. Designd. Layout
4) Press these keys at the end of a document to insert a hard page break. a. Ctrl + Endb. Ctrl + Enterc. Shift + Endd. Shift + Enter
CHECKPOINT 2
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To use the Click and Type feature:1. Position the mouse
pointer at the left margin, at the center of the page, or at the right margin until the pointer with the alignment symbol displays.
2. Double-click the mouse button.
Use Click and Type
pointer displaying right alignment symbol
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To vertically align text:1. Click the Layout tab.2. Click the Page Setup group
dialog box launcher.3. Click the Layout tab.4. Click the Vertical alignment
option.5. Click option at the drop-
down list.6. Click OK.
Vertically Align Text
vertical alignment options
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To insert a clip art image:1. Click the Insert tab.2. Click the Online Pictures
button in the Illustrations group.
3. Click in the search box to the right of the Bing Image Search option.
4. Type search text.5. Press Enter.6. Double-click image.
Insert, Size, and Move Images
Insert Pictures window
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To insert a picture:1. Click the Insert tab.2. Click the Pictures button in the
Illustrations group.3. Navigate to folder.4. Double-click the picture file.
Insert, Size, and Move Images…continued
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Insert, Size, and Move Images…continued
Picture Tools Format tab
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To prepare an envelope:1. Click the Mailings tab.2. Click the Envelopes button in
the Create group to open the Envelopes and Labels dialog box.
3. Type the delivery address.4. Type the return address.5. Click either the Add to
Document button or the Print button.
Prepare an Envelope
Envelopes and Labels dialog box with Envelopes tab selected
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To customize an envelope:1. Click the Mailings tab.2. Click the Envelopes button in
the Create group.3. Click the Options button at
the Envelopes and Labels dialog box.
4. Select the desired changes.5. Click OK.
Prepare an Envelope…continued
Envelope Options dialog box
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To prepare mailing labels with the same name and address:1. Click the Mailings tab.2. Click the Labels button in the Create group.3. Type the name and address in the Address text box.4. Click the Options button.
steps continue on next slide…
Prepare Mailing Labels
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5. At the Label Options dialog box, select the vendor and product number.
6. Click OK.7. At the Envelopes and
Labels dialog box, click either the New Document button or the Print button.
8. Click OK.
Prepare Mailing Labels…continued
Label Options dialog box
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1) Vertically align text with options at this dialog box.a. Fontb. Paragraphc. Page Setupd. Styles
3) Click this tab to prepare an envelope.a. Homeb. Insertc. Layoutd. Mailings
2) When you have inserted a picture, these will display around the image.a. sizing handlesb. moving handlesc. selection handlesd. copying handles
4) Select the vendor and product number of a label at this dialog box.a. Label Optionsb. Vendor Optionsc. Product Optionsd. Print Options
CHECKPOINT 3
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