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Creating and Assigning the Budget Period

The budget period is a master data element you can use to differentiate budget execution of

one fund during the period of available budget authority (one year, multiple years,

unlimited). It can be assigned to any number of funds to create a fund combination

dependent on the budget period.

The budget period is available in all transactions integrated with Funds Management (FM)

as an account assignment element. It is always used in combination with at least one fund.

Prerequisites

You need to activate the budget period as an account assignment element. To dothis, go to Customizing and choosePublic Sector Management> General

Settings for Public Sector Management> Basic Setting: Account Assignment

Elements> Activate Account Assignment Elements. In the resulting view, check

the appropriate box and save this setting. If you need to be able to allow blank as an initial value for the budget period in

some applications, you need to make an appropriate setting in the stepAllow

BLANK as Value for Account Assignment Elements.

Procedure

You create and maintain the budget period using the Business Data Toolset (BDT). See the

BDT documentation for complete information on how to use it.

To create a budget period, proceed as follows:

1. In the Easy Access menu, chooseAccounting> Public Sector Management>Funds Management>Master Data>Account Assignment Elements > BDT:

FM Budget Period.

TheDisplay Budget Periodscreen appears.

2. Switch to create mode by clicking the Create pushbutton. Then enter the followingdata as desired:

o Short and long nameso Valid from and to dates (required)o

Expiration dateo Reversal dateo Authorization group

3. Having made all your entries, choose Validate to have the system verify that theyare complete, correct, and consistent. If they are, you can save the new budget

period.4. Use the same transaction in the same menu path to change or display existing

budget periods. Changes are recorded in change documents.

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5. To assign a budget period to a fund, return to the FM part of the menu and chooseMaster Data> Account Assignment Elements > Fund. Then choose Change to

access a fund that already exists.

6. In the resulting screen, enter or access details of the fund you want to process, thenchooseBudget Period Assignments

7.

In the resulting screen, enter the budget period(s) to which you want to assign thefund.

o If you want merely to store the assignment and activate it later, check theInactive box for the relevant line. You can activate the assignment later by

returning to this screen and unchecking the box.

o If you have a large number of such assignments to make, use transactionFMBPD_MASS to access a mass processing feature that includes an option

for assigning the budget period to fund groups as well as to individual funds.

Fuente:

http://help.sap.com/saphelp_em70/helpdata/en/53/eddbcd3f014dddbf0ad1377c192e9e/frames

et.htm

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