EFE Employee Presentation

7/31/2019 EFE Employee Presentation

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Ethics for Everyone

Employee Presentation


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Ethics for Everyone - What is it?

A system within Linamar

that will allow ALL

employees with a wayto report questionable

financial matters


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Why are we doing this?

Another resource for Linamar employees to use

Requirement of the Ontario Securities Commission (OSC)

Audit committee must establish a procedure which will allow all

Linamar employees with a way to report questionable accounting

or auditing matters


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Audit Committee

Oversee the accounting and financial reporting process of

Linamar

Board members who have no material relationship with Linamar


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Who is Ethics Point?

3rd party reporting company - handle the initial reporting of the

incident

No ties to Linamar

Private corporation - 1999

Located in Portland, Oregon, USA

80 employees

1,000 customers/5.0 M employees


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When should I file a report?

Concern with respect to questionable financial matters

Uncomfortable or wish to remain anonymous

Unsatisfied with the response you receive


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When should I file a report?

Is the act illegal?

Is it wrong?

Does it make you feel uncomfortable?

Are you uncomfortable reporting through the normal channels?

Do you wish to report something and remain anonymous?

Is it going to cost you and the company money?


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Examples

Having someone clock in and out for you when you are not at

work

Stealing property

Falsifying SPC data

Making personal purchases without prior approval

Awarding a supplier contract because you received tickets to a

sporting event

Recording sales that have not yet shipped


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Who can File a Report?

Any employee within the Linamar organization

Vendors

Customers

Shareholders

Any other stakeholder of Linamar


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How do I File a Report?

Toll Free : 1-866-294-5496 (Canada & USA)

Toll Free : International callers visit LINUS or linamar.com for

dialing instructions

www.ethicspoint.com

Available 24 hours / 7 days a week


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Report Filed by Telephone

Call the toll free line

Translators are provided in over 150 languages if required

An EthicsPont operator will ask you a series of questions

At the end will be given a password to be used for future follow-up

Will take about 20 - 30 minutes

You can remain anonymous

Phone calls are never recorded


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Report Filed by Internet

Access the web page directly at www.ethicspoint.com

Access through LINUS orwww.linamar.com

Provided in six languages:English, Spanish, German, Hungarian, Korean, Mandarin

Answer a series of questions At the end will be given a password to be used for future follow-up

Will take 20 - 30 minutes

You can remain anonymous

EthicsPoint does not retain internet addresses


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Who sees a copy of the report?

All reports will be sent to the Chief Financial Officer (CFO) and theInternal Auditor unless named in the report

If the CFO is named, then Audit Committee Chairman is notified,

Executive Vice President, Administration handles the review

If the Audit Committee and Senior Executive Group (SEG) named,issue is sent to outside advocate to handle review


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What happens when I File a Report?

Individual

files a report

with EthicsPoint

Individual is given

a password to be

used to follow-up

at any time

Report is sent

to CFO for review

Within 3 businessdays an

acknowledgementof your report isposted on the

system for yourreview

All issues reported

will be reviewed

quarterly within the

Audit Committee

Report Closed

Results of the

review are received

by CFO, appropriate

action taken

Report is reviewed

by appropriate

person

You can remain anonymous if you choose


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Closing a Report

Investigation is conducted

Appropriate action taken

Reporter is notified through the system that report is closed

For legal and privacy purposes, we cannot reveal the specificdetails and results of the investigation. However you can beassured that all appropriate personnel/supervisors/third parties

were interviewed and all relevant information considered.


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Click on File a report. This will

launch www.ethicspoint.com.Then follow the instructions


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Selecting a Violation

Code

It will default to the

region you selected

You will have 21

codes to choose from

Code and short

description


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Filing a Report

You will be required to answer

a series of questions

You will be asked to complete

between 15-20 questions

It should take 20-30 minutes

to complete

You must complete all the

fields with a green asterisk


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Completing the Report

once you have completedthe report, you must enter a

password

Important that you do not

lose it as you will not be able

to check on the status of the

report


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Final Step

You MUST record your

reporting key, or you will

not be able to follow-up on

the report (do not lose it) Log-out

Check back in 5-6

business days to check on

the status of your report or

answer any follow-up

questions

EFE Employee Presentation

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