Herrera174A2
3
Present Purchase Order Process Purchasing Department Company X Purchase order Via fax Accounts Payable Department Company X [Verify Documents] Supplier A Receiving Clerk Company X The Traditional 3-way Matching Process (‘AS IS’ process) {a. Swim lane} Check Availib send Items to company copy to accounts Acct Payable Invoice sent to Acct received verified by clerk send copy to acct If documents If documents Send check to received check Customer service call supplier A for
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Transcript of Herrera174A2
Present Purchase Order ProcessPurchasing
Department Company X
Purchase order Via fax
Accounts Payable
Department Company X
[Verify Documents]
Supplier A
Receiving Clerk Company X
The Traditional 3-way Matching Process (‘AS IS’ process) {a. Swim lane}
Check Availibity
send Items to company X
copy to accounts payable
Acct Payable
Invoice sent to Acct Payable
received items
verified by clerk
send copy to acct payable
If documents match
If documents do not match
Send check to supplier A
call supplier A for corrections
received check Customer service
The Reengineered 3-Way Matching Process (‘TO BE’ process) {b. Swim Lane}
Future Process OrderPurchasing Department Company X
Online Purchase via Network
Supplier A
Receiving Clerk Company X
[Verify Purchase Order]
check inventory Send goods to com x
Received items
If Incorrect order refuse goods Return goods to supplier A
If match accept goods electronic
Electronic payment received
returned goods
