IMS Presentation 02.01.2012

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Inventory ManagementSystem

Inventory ManagementSystem

Submitted by:-

Group No-04

Level-3GDepartment of Computer Science

University of Jaffna

Submitted by:-

Group No-04

Level-3GDepartment of Computer Science

University of Jaffna


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Group MembersGroup Members

MrM.Nitharsan 2009/SP/042

Miss J.Jeyapratheepa 2009/CSC/009

Mr Y.Kesavan 2009/SP/014

MrM.Nitharsan 2009/SP/042

Miss J.Jeyapratheepa 2009/CSC/009

Mr Y.Kesavan 2009/SP/014


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What is the

Inventory Management System

What is the

Inventory Management System

System and processes that identify inventoryrequirements, set targets, providereplenishment techniques and report actual andprojected inventory status.

System and processes that identify inventoryrequirements, set targets, providereplenishment techniques and report actual andprojected inventory status.


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4

O

bjectiveO

bjective Objective of the project is to develop inventory

management system for department of

computer science. Ensure efficient and timely identification of

vital corporate assets.

To provide Inventory System access to allnecessary personnel

To provide a full range of reports that willsatisfy informational requirements

Objective of the project is to develop inventorymanagement system for department of

computer science. Ensure efficient and timely identification of

vital corporate assets.

To provide Inventory System access to allnecessary personnel

To provide a full range of reports that willsatisfy informational requirements


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Drawbacks of Existing System

Drawbacks of Existing System

Time consuming.

It is very tedious.

Lot of paper work.

Slow data processing.

Not user-friendly environment.

Report generation is another significant activity.

It is difficult to found records due file managementsystem.

Time consuming.

It is very tedious.

Lot of paper work.

Slow data processing.

Not user-friendly environment.

Report generation is another significant activity.

It is difficult to found records due file managementsystem.


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Manual Inventory

Management System

Manual Inventory

Management System

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In manual system, much human resources would need to

carry out their work.


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Advantages of New SystemAdvantages of New System

Friendly user interface.

Time saving.

Save paper work.

Connecting to database so we use differenttype of queries, data report.

To facilitate the staffs to work with agraphical user interface (GUI) system.

Formatted data.

Datas are easily approachable

Friendly user interface.

Time saving.

Save paper work.

Connecting to database so we use differenttype of queries, data report.

To facilitate the staffs to work with agraphical user interface (GUI) system.

Formatted data.

Datas are easily approachable


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Benefits of New SystemBenefits of New System

Physical controls and accountability reduce the

risk of Undetected theft and loss.

Unexpected shortages of critical items.

Unnecessary purchases (orders) of itemsalready on hand.

Physical controls and accountability reduce the

risk of Undetected theft and loss.

Unexpected shortages of critical items.

Unnecessary purchases (orders) of itemsalready on hand.

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Authority of systemAuthority of system

The departmental data entry officer mustmaintain records of all departmental inventory

items.

The data entry officer is also responsible for

identifying surplus or underutilized items andfor reporting items that require repair or may

create a hazardous working condition toappropriate personnel.

The departmental data entry officer mustmaintain records of all departmental inventory

items.

The data entry officer is also responsible for

identifying surplus or underutilized items andfor reporting items that require repair or may

create a hazardous working condition toappropriate personnel.

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UserAuthenticationUserAuthentication

The system will provide functionality to allow

the user to log in to the system with ausername and password.

It is implemented as a very secure system tocontrol unauthorized access.

The system will provide functionality to allow

the user to log in to the system with ausername and password.

It is implemented as a very secure system tocontrol unauthorized access.

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1111

Inventory

Main equipment Other equipment

FurnitureLab equipmentOffice equipment

Stationary Consumables Maintenance

Main equipment Other equipment

Furniture


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Main equipmentMain equipment

There are three categories of property that willbe recorded, each with a life expectancy ofmore than two years.

Office equipment.

Lab equipment.

Furniture.

These have unique inventory identification no.

E.g. UJ/COMPSC/479/F/01/02

There are three categories of property that willbe recorded, each with a life expectancy ofmore than two years.

Office equipment.

Lab equipment.

Furniture.

These have unique inventory identification no.

E.g. UJ/COMPSC/479/F/01/02

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Other equipmentOther equipment

There are three categories of property that willbe recorded, each with a life expectancy of lessthan two years.

Stationary.

Maintenance.

Consumables.

There are three categories of property that willbe recorded, each with a life expectancy of lessthan two years.

Stationary.

Maintenance.

Consumables.

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AddInventory ItemAddInventory Item

The system will provide functionality to add anew inventory item into the system database.

The user will enter into the system thefollowing information related to an inventoryitem:

Item name ,Item description, Supplier, Sale

price , Purchase date, Quantity

The system will provide functionality to add anew inventory item into the system database.

The user will enter into the system thefollowing information related to an inventoryitem:

Item name ,Item description, Supplier, Sale

price , Purchase date, Quantity

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Managing obtainedLoan detailsManaging obtainedLoan details

The one department can issue an item toanother department by a loan, this process iscalled loan issued.

Also one department can received an itemfrom another department, this process is calledloan taken.

The one department can issue an item toanother department by a loan, this process iscalled loan issued.

Also one department can received an itemfrom another department, this process is calledloan taken.

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Managing the details of Removed

Item

Managing the details of Removed

Item

When a department has property it wants toremove (as either scrap or surplus), theUnserviceable Articles form must becompleted by the data entry officer andforwarded to the administration branch.

Serviceable & should be sold.

Unserviceable & should be destroyed.

Repairable & should be preserved.

When a department has property it wants toremove (as either scrap or surplus), theUnserviceable Articles form must becompleted by the data entry officer andforwarded to the administration branch.

Serviceable & should be sold.

Unserviceable & should be destroyed.

Repairable & should be preserved.

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Inventory management System

process

Inventory management System

process

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Context LevelDataflow DiagramContext LevelDataflow Diagram

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Home Interface


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Main Interface


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Inventory Interface


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Lab Equipment Interface


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Office Equipment Interface


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Furniture Interface


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Consumable Interface


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Maintenance Interface


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Stationary Interface


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Change Password Interface


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Sign-up Interface


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IMS Presentation 02.01.2012

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