LO540 Gerenciamento de Servicos Externos3

8/20/2019 LO540 Gerenciamento de Servicos Externos3

1/15

Detailed Information per Service Line in

Specifications

Line type:

Standard line

Blanket line

Contingency line

Line with open quantity

Informatory line

Line category:

No line category

Bidder´s line

Supplementary line

Alternatives:

No alternativesBasic line

Alternative to line x

Overfufillment tolerances External service number


2/15

Compilation of Service Specifications

Purchase

requisition

Item 10

Software

implementation

Specs.

Serviceselection

Requisition

#12345

Quotation

#22345

PO

#245678

Contract

#7778

MM

Classification

Class 12Softwareservices

S1

S2

S3


3/15

Procure service

Account Determination and Auxiliary Account

Assignment

With service master record

Account is found automatically

Enter acct. Assgt. category

Consumption account

Enter aux. Acct. Assignment

(e-g. cost center) manually

Without service master record

Enter account manually


4/15

Text Types in Purchasing Docs. (Example: PO)

Text types

Purchase order

Dates

Header text

Terms of payment

Item text

Text per outline level

Service long text from

master record

Line text

Validity : 01.01. - 12.31

Project : EDP changeover

Payment : Following performance of

service (w/o advance payment)

Header

Software implementation

Item 1

01 Selection of software comonents

Consultant k3 5 days à $1,900.00

Service specifications


5/15

MM Classification

Material group SRV-1

Purchasing C

Vendor 4750

Planat 1Money value $ 200,000.00

Use of MM Classification

Preq.Item data

Characteristic Value = relevant

Release strategy S4

Release points

Alternative

1 2 3 41 2 3 4 5

SAP

Workflow

E-mail

Communication

structure

Preq.

Released !

Xx:

x

xx

::


6/15

Hierarchy of the Release Procedure

Strategy 5

Release point:

1 2 4

3

5

Purchase

requisition

Purchase

requisition

= Released for issue of RFQs

= Released for issue of PO


7/15

Release Procedure of Requisitions

Create RFQ/PO

RFQ PO

Releasestrategy

S3

User

authorizations

Effect release

Value PlantS

Material group

Release

conditiions

Create requisition

Preq.

Preq.Enter release strategyRelease indicator set

Blocked !

Release point

entered

Release indicatorchanged

Released for issue of PO


8/15

Message Output

PrinterEDI

Fax


9/15

Quotation Price Comparison List

Quotation Vendor A

S 1 $ 150.00

S2 $ 300.00

S3 $ 200.00

Quotations

S 1 100 150 125

S2 300 300 300

S3 200 200 200

Total 600 650 625

Vendor C Vendor A Average

Purch. order Vendor C

S 1 $ 100.00

S2 $ 300.00

S3 $ 200.00

Price comparison list

Comparison

• Per outline level

• Per service line


10/15

List Displays in purchasing

Purchasing docum ents per:

Vendor

Service

Account assignm ent Material gr oup

Purchase order number

requirement t racking num ber

Lists

_____ ______

_____ ___________ ______

_____ ______

_____ ______

_____ ______

_____ ___________ ______

Lists

_____ ______

_____ ___________ ______

_____ ______

_____ ______

_____ ___________ ______

_____ ______

Lists

_____ ___________ ______

_____ ______

_____ ______

_____ ___________ ______

_____ ______

_____ ______


11/15

Purchase order history

Purchase Order Follow-Up

List of follow-on activities involving a PO

Comparison of planned/actual values

Fromwithin the service specifications display

Purchasing analyses

-General analyses

E.g. to determine the order value for a certain service in the last quarter, or which

purchasing organization was responsible for the largest share of the total

order value.

-Analysis of order value

E.g. totals analysis, ABC analysis, analysis with comparision period per

purchasing organization/vendor, etc.


12/15

Purchase Order History

Specs.

PO 1234

Service entrysheet

$21,000.00

Service entrysheet

Invoice 5678

Vendor ASoftwareimplementation

$ 10,500.00

List of follow-on activities

-All services actually

performed to date

- entered/not sccepted

-All services actually

performed to date

- entered/not sccepted

All invoices


13/15

Comparisan of Planned/Actual Value

Specs.

PO 1234

01 Selection of software

components

Actual

in %Total value

Actual value

50% $ 50,000.00 $25,000.00

List


14/15

Chapter 4 Working with Contracts

1 Defin i t i on of t he term “ cont ract” as used in Purchasing

1 Creati ng contr acts and cont ract release orders

1 Determ ining prices for services wit h t he aid of

master/ document condi t ions


15/15

Chapter 4 Obectives

1 The course part icipants are int roduced to the concept of

th e “cont ract” as used in Purchasing.

1 They learn h ow cont racts are created and how release

orders are issued against t hem.

1 They are shown how pri ces are determ ined fo r servi ces via

condit ions.

LO540 Gerenciamento de Servicos Externos3

Documents

Transcript of LO540 Gerenciamento de Servicos Externos3