Presentation Skills

Loyola College, Vettavalam

Loyola College, Vettavalam

What is Presentation?

• Sharing information effectively

• Success in life depends on presenting ideas in an appropriate manners

Loyola College, Vettavalam

Stage Fright..!!!!

Feat the Fright..!!!!

Loyola College, Vettavalam

The Book of Lists: Fears

10. Dogs 9. Loneliness 8. Flying 7. Death 6. Sickness 5. Deep Water 4. Financial Problems 3. Insects and Bugs 2. Heights1. Speaking Before a Group

GENERAL GUIDELINES

The Key is “POPTA”

What does POPTA stand for?

General Guidelines

• Purpose o You need to define your purpose for giving

the presentation

• Teach, Persuade, Prove, Review, Expository,

Impress, Put to Sleep, Entertain?

o Don’t tell them everything you did, you’ll

bore them

General Guidelines

• Organizationo Always have an outlineo Tell them what you’re going to tell them,

then tell them, then tell them what you told them

• Hint: I am doing this for this presentation

o Problem then solution• Not just “data then solution” or “solution

then problem”

General Guidelines

• Preparationo An unprepared presenter loses the

audience before even startingo Practice makes perfect and builds

confidenceo Arrive early, make sure everything is set

upo Dress appropriatelyo Slides should be done well in advance

General Guidelines

• Timeo Be sure you know how much time you

have while preparing the presentationo It is better to end early than to go overo You’ll never have enough time to tell

everything so stick to the most important

General Guidelines

• Audienceo Be sure you know your audience wello Tailor presentation to your audience

• Failure to do this is probably the biggest mistake people make

• You should never give the same presentation twice

o Are there multiple audiences?• If so, direct different slides to different

audiences

Loyola College, Vettavalam

Which one Is Important in Presentation?

• Body language accounts for 55% of the success of your presentation.• The clarity of your voice accounts for 38% of the success of your presentation.• What you actually say accounts for 7% of the success of your presentation.

Loyola College, Vettavalam

I. Information Structure

1. Introduction • Announce your

topic.• Give a starting

statement.• Ask a provocative

question.• Tell a story,

quotation, joke, etc. Loyola College, Vettavalam

2. Body • Define the major

points.

• Organize your ideas.

• Provide as much

evidence as you can.Loyola College, Vettavalam

3. Conclusion • Conclude your ideas. • Leave an impression.• State clearly what

you want the audience to take with them.

Loyola College, Vettavalam

Loyola College, Vettavalam

II. Nonverbal skills

1. Appearance • Be formal &

decent.

• Focus on the

message not the

outfit.Loyola College, Vettavalam

2. Posture • Stand straight.

• Appear confident.

• Be relaxed.

• No hands in

pockets.

Loyola College, Vettavalam

Gestures • Use Gestures. They

increase the audience understanding.

• Make your movements meaningful.

• Avoid exaggeration.

Loyola College, Vettavalam

4. Eye contact • Address all the

audience.• Maintain eye contact

with everybody.• Don’t stare at others

more than 5 seconds.

Loyola College, Vettavalam

5. Facial ExpressionsFacial expressions are important because they:

• Mirror emotions.

• Set tone and mood.

• Make the audience feel comfortable.

• Example: A speaker without any

expression on his / her face makes

the audience worried and unwilling

to participate in any conversation.

Loyola College, Vettavalam

Loyola College, Vettavalam

III. verbal skills

1. Voice • Vary the pitch.

Don’t always speak in low voice, so it becomes boring, nor in high voice, so it becomes disturbing.

• Stress important words.• Vary the pace.

Speak neither too fast nor too slow.

• Don’t lose clarity. Don’t speak in such a low

voice that no body can hear you.

Loyola College, Vettavalam

2. Waffling Waffling is speaking in an unclear

way.

• Avoid using too many non words:

um, er, uh, ….., etc.

• Avoid using too many connectors:

and, but, so…etc.

• Avoid using too many nonworking

words: ok, well, you know.

Loyola College, Vettavalam

Loyola College, Vettavalam

III. Techniques

1. Audience Involvement

• Use Names.

• Invite

Participation.

• Ask Questions.

Loyola College, Vettavalam

2. Humor • Tell amusing stories

• Avoid long jokes

• Make humor deliver

the message.

Loyola College, Vettavalam

3. Visual Aids

Loyola College, Vettavalam

Use your visual aids effectively.

Show pictures, movies,

interviews or charts that are

related to your topics

Choose the most convenient aid

for you presentation.

Slide Do’s and Don’ts

• “PowerPoint doesn’t give presentations – PowerPoint makes slides”o From microsoft.com website

• Don’t put everything on the slide

Slide Do’s and Don’ts

• Don’t use yellow text o Do use dark text and bold

• Do use formatting and color to emphasize

• Don’t include unrelated pictures

Slide Do’s and Don’ts

• Do save your file using “embedded fonts”o File menu->Save As->Tools (in upper right

hand corner)->Save Options->Embed True Type Fonts

Slide Do’s and Don’ts

• Do use a light background like this

Slide Do’s and Don’ts

• Or like this

Slide Do’s and Don’ts

• Or like this

Slide Do’s and Don’ts

• Don’t use a dark background like thiso Even if using a lighter font color

o Harder to read, especially from the back

o More likely to put people asleep

o Handouts often don’t look very good

Navigation in PowerPoint

• To start slide show modeo F5 (Automatically takes you to start of presentation)

• To end slide show modeo Escape

Navigation in PowerPoint

• Home- To go to the beginning slide

• End- To go to last slide

• Type the slide #, then Enter- To jump to any particular slide

• B- Black screen

• W- White screen

Answer the audience’s Questions

Loyola College, Vettavalam

Loyola College, Vettavalam

Thank Your Audience